Assistant Superintendent for Finance and Operations
4 weeks ago
**HAVERHILL PUBLIC SCHOOLS**
**HAVERHILL, MASSACHUSETTS 01830**
**_
ANTICIPATED OPENING_**
**HAVERHILL PUBLIC SCHOOLS IS A DIVERSE ENVIRONMENT AND IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER. ALL QUALIFIED CANDIDATES WILL RECEIVE CONSIDERATION**
**ANNOUNCEMENT OF POSITION**
**Title of Position**:_ _**_Assistant Superintendent for Finance and Operations_**,** **_BILINGUAL PREFERRED_**
**Work Year**: Twelve (12) months
**Start Date**: July 1, 2024
**Salary**: Salary range $150,000-170,000 _Commensurate with experience_
**Organizational Relationship**: Responsible to the Superintendent of Schools.
The **_Assistant Superintendent for Finance and Operations_** will provide leadership and coordination of all aspects of the district’s financial and business services, including budget, payroll, accounts payable, accounts receivable, and purchasing. Other responsibilities include overseeing the Transportation Coordinator, Supervisor of Security, Director of Facilities, Director of Technology and Director of Food Services (Vendor) and their departments.
**Performance Responsibilities**:
- Working in close collaboration with the Superintendent, coordinates and facilitates the development of the annual budget including preparing and disseminating budget guidelines, providing training to and assisting administrators in preparation of department and school budgets, and presenting budget to the Haverhill School Committee and
- Provides needed business services to support the instructional activities of the school district.
- Establishes and supervises a program of accounting and reporting for the financial affairs of the district, including controls for transfer of funds, and submit periodic reports to the School Committee detailing the status of the budget appropriation.
- Prepares financial reports in conformance with all required audit procedures, ensures regular audits are performed as required, and implements audit suggestions in a timely fashion.
- Prepares appropriate financial and/or other analytical reports.
- Monitors a district-wide plan for the management of special revenue funds, student activity and school-based internal funds.
- Establishes procedures for record keeping and maintaining all records that audit and legal requirements demand.
- Establishes standard operating procedure manuals for the deployment of efficient work processes, effective workflow and mínimal paper processing.
- Coordinates the student, liability, automotive, and property insurance and associated risk management and risk prevention strategies.
- Prepares and submits the end-of-the year reports and financial reports.
- Monitors all Federal and State accounts and advises administrators assigned to the project management of said accounts to ensure procedures that are consistent with correct accounting practices and legal and regulatory directives.
- Supervises all accounting operations and establishes and supervises a program of accounting to record in detail all money and credit transactions.
- Administers a budget control system, submitting budget adjustments to the School Committee for approval in accordance with school district policy.
- Oversees student activity accounts, revolving accounts, donation accounts and any other accounts in the City Treasury that are established for school department
- Coordinates business operations with City Offices of the Auditor, Treasurer, Retirement, and Purchasing Agent.
- Oversees Director of Facilities and the administration of physical plant operations and maintenance, security and property protection and community use of school facilities and participates as part of a team in making decisions related to construction planning.
- Provides day-to-day oversight for school construction, reconstruction, or renovation projects including procurement, financial monitoring and oversight, contractor oversight, reimbursement requests, and reporting requirements.
- Oversees the Supervisor of Security and develops and implements a process for assessing potential safety hazards in school buildings and on school grounds and prepares and administers school district emergency management procedures and protocols.
- Oversees all food service operations and/or contracts.
- Oversees the Director of Technology and all related operations and/or contracts.
- Oversees the Transportation Coordinator and assumes responsibility for budget planning and development, long-range financial planning, managing the financial aspects of transportation and the following implementation functions: computation of net school spending, accounting, payroll, purchasing, bid specifications and contracts.
- Participates constructively in professional meetings with administrative staff and colleagues.
- Attends and participates in MASBO and other related organizations in Massachusetts.
- Monitors legislative changes in Education Reform Formula and impact on school finances.
- Develops and implements all School Committee busin
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