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Purchasing Clerk

3 months ago

San Diego, United States La Jolla Beach & Tennis Club Full time

**The La Jolla Beach & Tennis Club is currently seeking a highly skilled Purchasing Clerk to join our team at our beautiful oceanfront property**

Be a part of the diverse team at La Jolla Beach & Tennis Club, Inc. Our landmark hotels and restaurants have become La Jolla institutions, which are founded on family values and community-mindedness. La Jolla Beach & Tennis Club, Inc. offers excellent benefits and a great work environment for our employees.

**What we offer**:

- Free daily meal and salad bar
- Free parking
- Benefits including: Medical, Dental, Vision, 401K (based on employment status)
- Dining discounts for employees (and up to 6 guests) at the Marine Room, The Shores Restaurant, and our Club Dining
- Property retail shop and hotel discounts
- $500 referral bonus for referring new employees to The La Jolla Beach & Tennis Club

**What we ask**:

- Consistently provide professional, attentive, and genuinely friendly service
- Promote and follow LJBTC, Inc's Signature Service standards and requirements to ensure a lasting impression of exemplary service resulting in satisfied and loyal members and guests

**Schedule: Full Time, typically 7:30 am
- 4pm. Schedule may vary.**

**This is a seasonal position for the summer.**

**Pay: $17/hr**

**SUMMARY**

Under direction of the Purchasing Supervisor, the Purchasing Clerk supports all activities of the Purchasing Department. Purchasing Clerk will have active role in ordering products, taking inventory, and data entry. Promotes and follows LJBTC, Inc.'s Signature Service standards and requirements ensuring a lasting impression of exemplary service resulting in supremely satisfied and loyal members and guests.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:

- Handle receiving of deliveries and ensure that goods received are in compliance with purchase orders in terms of the items, quality, quantity, price and specifications.
- Maintain records of all partial deliveries and backorders. Ensure that proper notations are made concerning short shipped items (i.e. credit advice).
- Assist in the "month end" paperwork for Accounting (Pacer reports, discrepancies)
- Obtain checks from accounting regarding C.O.D.'s and make accounting staff aware of all unusual circumstances.
- Maintain records of all receipts, issues and transfers in Pacer.
- Assist in handling the company's shipping requests
- Conduct periodic inventory counts of all areas to reconcile and verify with records.
- Ensure storeroom areas are kept clean, well organized, secure to prevent pilferage, and safe to minimize damage and spoilage.
- Assist in making sure that all documentation for goods received, issued and transferred is accurate and complete. Also making sure that it is promptly passed on to Accounting for processing
- Based on written requisitions from various departments, issue items requested in accordance with predetermined timetables.
- Work with all department heads and managers to provide information (i.e., status of goods requested, etc.) to assist in their departments.
- Strive to improve the quality of the company's products while minimizing costs in all areas.
- Other duties may be assigned.

**OUTCOME**

To receive, store and issue products in a clean and organized environment and keep the flow of products to each outlet efficient. Maintain the company's inventories and protect and secure the company's assets by following established procedures and controls.

**QUALIFICATION REQUIREMENTS**

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**EDUCATION and/or EXPERIENCE**

One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

**LANGUAGE SKILLS**

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively in English to customers, vendors or employees of organization.

**MATHEMATICAL SKILLS**

**REASONING ABILITY**

**PHYSICAL DEMANDS**

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk and sit. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms, talk and hear. The employee is regularly required to climb or balance; stoop, kneel, crouch, and crawl.

The employee must r