Receptionist/administrative Assistant

2 weeks ago

Fairfield, United States Pascarella Accounting Group, LLC Full time

**Responsibilities**:

- Answer and direct phone calls
- Organize and schedule meetings and appointments
- Maintain contact lists
- Produce and distribute correspondence memos, letters, faxes and forms
- Develop and maintain a filing system
- Order office supplies
- Provide general support to visitors
- Provide information by answering questions and requests
- Take dictation
- Research and creates presentations
- Generate reports
- Handle multiple projects
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
- Contribute to team effort by accomplishing related results as needed
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Book conference calls, rooms, taxis, couriers, hotels etc.
- Maintain computer and manual filing systems
- Handle sensitive information in a confidential manner
- Take accurate minutes of meetings
- Develop and update administrative systems to make them more efficient
- Resolve administrative problems
- Answer telephone calls and pass them on
- Greet and assist visitors to the office
- Photocopy and print out documents on behalf of owner

**Requirements**:

- Proven admin or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office
- At least 3 years of experience in the accounting field or in a related area
- High school diploma or equivalent; college degree preferred

**Administrative Assistant top skills & proficiency**:

- Reporting Skills
- Administrative Writing Skills
- Microsoft Office Skills
- Analysis
- Professionalism
- Problem Solving
- Supply Management
- Verbal Communication
- Office Administration Procedures
- Typing Skills
- Attention to Detail
- Accuracy
- Multitask
- Telephone Skills
- Teamwork
- Discretion and Judgment
- Patience

Pay: From $18.78 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k) matching
- Paid time off
- Professional development assistance

Schedule:

- 8 hour shift

People with a criminal record are encouraged to apply

**Education**:

- High school or equivalent (required)

**Experience**:

- administrative assistant: 5 years (required)

Ability to Commute:

- Fairfield, CT 06824 (required)

Work Location: In person

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