Administrative Assistant

4 weeks ago

Winchester, United States A ProLawn Service Corp Full time

ProLawn has been Family Owned and Operated for over 40 years, so we must be doing something right Come join our team if you want a dynamic, ever-changing workday. We are currently seeking an administrative assistant with a strong customer service aptitude to join our team, contributing significantly to the success of our organization. Qualified applicants must be customer service oriented and friendly as well as a strong work ethic. Note, this is an entry-level position ideal for recent graduates looking for “a foot in the door” with room for advancement.

**What we offer**:

- Opportunity to work both independently and as part of a small team
- Multi-faceted, fast-paced work environment
- Opportunity to grow and expand your skills
- Year ‘round employment - No seasonal layoffs

**What you’ll do**:
**How we work**:
While your core responsibilities will remain consistent, no two days are quite the same. We are a small company, and everyone wears multiple hats on any given day. You must be able to transition from task to task and tie up “loose ends” amid distractions; prioritizing your day based upon the company’s needs rather than following a set “to do” list is critical. We work hard, independently yet interdependently, shifting from self-directed projects to time sensitive and colleague-reliant tasks throughout the day.

**“Soft skills” necessary for success**:
Again, this is a small staff conducting a large volume of business. Everyone needs to work to capacity every day. Performing multiple roles and switching roles based upon client demand are essential. Some days the phone rings continually, and you’ll be hard pressed to accomplish your core duties. If juggling varied tasks while handling unplanned interruptions throughout the day sounds overwhelming, this is not the job for you.

**Primary Duties**:

- Complete accounts receivable tasks, including billing, processing credit cards, electronic fund transfers, check processing, and detailed account documentation.
- Manage tasks and projects as assigned.
- Communicate clearly and in a timely manner with co-workers.
- Answer and direct calls to the appropriate departments.
- Manage time to ensure all duties and responsibilities are completed in a timely manner.
- Cultivate new skills by growing in overall industry knowledge.
- Seek self-improvement and greater responsibility.
- Comprehend operational policies and procedures.
- Complete additional duties as requested by management.

**Qualifications**:

- High school diploma required. Associate degree preferred.
- Experience with billing, AR and payment processing preferred.
- Positive, engaged demeanor and attitude is non-negotiable.
- Effective written and verbal communication skills are non-negotiable.
- Ability to work with a team or independently.
- Ability to evaluate and offer suggestions to revise operating practices to improve workflow efficiency.
- Capacity to learn and use various software programs necessary for daily operations.
- Detail-oriented and comfortable working in a fast-paced, multi-tasking, ever-changing environment.
- Proficient in Microsoft Word, Excel, filing and data entry.

Please note, this is an onsite office position. Remote work is not available.

Pay: from $15.00 per hour

**Benefits**:

- Dental Insurance
- Disability Insurance
- Health Insurance
- Life Insurance
- Paid Time Off
- Professional Development Assistance
- Vision Insurance

Schedule:

- 8 Hour Shift
- Day shift
- Monday to Friday

**Experience**:

- Administrative: 3 years (preferred)
- AR/Billilng: 1 year (preferred)

**Education**:

- High School (required)
- Associate (preferred)

Work Location:

- One location

Typical start time:

- 8:30AM

Typical end time:

- 5:00PM

This Job Is:

- A job for which all ages, including older job seekers, are encouraged to apply

Company's website:
Benefit Conditions:

- Waiting period may apply
- Only full-time employees eligible

Pay: From $15.00 per hour

Expected hours: No more than 40 per week

**Benefits**:

- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No nights
- No weekends

**Experience**:

- Customer service: 1 year (preferred)

Ability to Commute:

- Winchester, VA 22602 (required)

Ability to Relocate:

- Winchester, VA 22602: Relocate before starting work (required)

Work Location: In person

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