Accounting and Billing Administrator

3 weeks ago


Chesapeake, United States Watson Electrical Full time

**General Description**

The Accounting and Billing Administrator reports to an Office Manager and assists in achieving assigned divisional goals and objectives in accordance with the existing company policies and procedures. An Accounting/Billing Administrator's responsibilities include, but are not limited to, the following:
**Primary Responsibilities**
- Answer telephones, direct calls to proper personnel, take and forward messages, answer routine questions and follow-up on routine requests.
- Maintain internal filing systems. (Employee Files, Job folders, Vehicle assignment)
- Prepare weekly payroll and send any necessary reports/forms to HR and payroll.
- Order office supplies.
- Assist Office Manager with phone assignments, additions, and corrections for technology equipment, and maintain spreadsheet. (Form 505)
- Clear job invoices, g/l expense, (division invoices) and Employee Tool Purchase invoices.
- Complete pay apps.; (monthly Billings) send pay apps to Office Manager for review
- Prepare, archive, and transmit documents and reports including but not limited to:

- Weekly Vehicle Usage Report.
- Monthly Vehicle Assignment Report.
- Ensure assigned calendar items (daily, weekly, monthly) are performed accurately and on schedule.
- Maintain and set-up filing systems in the areas of, but not limited to:

- Payroll files.
- Personnel files.

**Position Requirements**

**Education**:High School Graduate or holder of G.E.D. Notary Public preferred, but not required.

**Experience**:2 years of Accounting experience or equivalent Watson training is preferred**_ _**to ensure all aspects of position are performed efficiently and productively while operating in accordance with policies and procedures of the company.

**Software**: Experience in the following software is preferred:

- Excel
- Word
- Smartsheet
- Viewpoint-Payroll Time Entry
- Viewpoint-Spectrum
- eSub
- Procore

**Skills**:

- Plan and coordinate multiple activities.
- Evaluate information and analyze problems logically to develop solutions.
- Take and follow orders.
- Communicate effectively.
- Maintain and secure confidential information.
- Work independently.
- Make decisions based on personal judgment.
- Perform repetitive tasks.
- Foster and maintain agreeable working relationships.
- Possess superior automation and time management skills.
- Familiar and capable with all Microsoft Office Applications, as well as Adobe PDF documents and fillable forms.

**_Watson Electrical is an Equal Opportunity Employer_



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