Purchasing & Inventory Management Coordinator

2 weeks ago

Anaheim, United States Planned Parenthood of Orange and San Bernardino Counties Full time

Additional Comp Info: Salary based on experience. Overview:
Planned Parenthood of Orange and San Bernardino Counties has a** full-time opportunity for a **Purchasing & Inventory Management Coordinator **in Anaheim, CA.**

The purpose of the Purchasing and Inventory Coordinator position is to provide a wide variety of administrative support to the Purchasing and Finance Department. The Purchasing and Inventory Coordinator coordinates the requisition, pricing, purchase, accounting and distribution of medications and supplies. Maintains a variety of records concerning purchases, invoices, packing slips and provides internal and external customer support. In addition, this role will assist with variety of purchasing projects/tasks, expedite vendor shipments, and facilitate returns.

At PPOSBC, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet the needs of you and your family. We are proud to offer a range of plans that help protect you in the case of illness or injury including:

- A competitive benefits package including medical, dental, and vision coverage for you and eligible dependents, life insurance, and long term disability.
- Benefits coverage starts after one full month of employment
- Generous vacation, sick, and holiday benefits
- Generous 401(k) matching contributions and more

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**Minimum Education**:

- High School Diploma or completion of GED required.
- Some college preferred.

**Minimum Work Experience**:

- Minimum of 3 years purchasing experience required.
- Previous buying & accounting experience preferred.

**Other Requirements**:

- Proficient in Excel and Word at an advanced level.
- Ability to work independently and take initiative.
- Accuracy with detailed math work.
- Ability to handle varied tasks simultaneously and work well under pressure.
- Must be able to meet Agency attendance standards.
- Ability to maintain confidentiality at all times.
- Strong organizational skills.
- Strong attention to detail.

**Agency Standard Requirements**:

- Strong commitment to quality healthcare and excellent customer service is required.
- Must thrive in a fast paced, rigorous environment with changing priorities.
- Ability to meet deadlines and work under pressure.
- Must demonstrate high level computer skills including; Microsoft Word, Excel and Outlook. Electronic medical records experience may also be required.
- This position requires travel to other sites and locations; if using a personal vehicle to meet this requirement, a valid CA driver’s license and current auto insurance in compliance with the minimum requirements of CA vehicle code are required.

**Responsibilities**:
Essential Functions: Essential functions encompass the required tasks, duties and responsibilities performed as part of the job and the reason the job exists.

**Purchasing**
- Creates purchase orders for purchases in Inventory Management System.
- Conducts price & specification comparisons for all purchases, ensuring compliance with finance policy and procedures
- Reviews requisitions and purchase orders for the purpose of ensuring completeness and accuracy prior to processing.
- Collaborates with other departments for the purpose of the purchase of medications, supplies, furniture and equipment.
- Monitors and follows-up on purchase orders from inception to delivery of goods and services.
- Maintains accurate records of all purchases.
- Follow up with health centers and departments for open purchase orders and receiving discrepancies.
- Assists/processes documents and materials (e.g. bids, incoming purchase requisitions, purchase orders, mail, etc.) to support purchasing operations.
- Consolidates and files all packing slips from all health centers and internal departments.
- Researches variety of issues (e.g. order status, purchase order tracking, etc).

**Inventory Management**
- Assist to maintain inventory system:

- Assist to maintain PPOSBC inventory numbers.
- Vendor and product management set up coordination.
- Monitor usages.
- Manage Purchasing Order status update
- Perform all other tasks as needed basis.
- Coordinate with Centers for inventory or supply physical counts.
- Assist Health Center to conduct inventory control with verifying inventory and safety stock levels by reviewing physical counts, lost items and adjustments.
- Coordinate transfers and returns.
- Assist to manage inventory that may be on allocation/shortage/backorder or are being replaced and update management of status and any need for transfer, if applicable.
- Request additional information from other suppliers if availabilit

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