Administrative Assistant

2 weeks ago


Bowling Green, United States Caroline County, VA Full time

**Location**:

- Caroline County, Bowling Green, VA 22427

**Department**:

- Administration

**Job Status**:

- Full-Time

**Rate of Pay**:

- $44,512.00 - DOE

**Status**:

- Accepting Applications
- This is a paraprofessional position. The incumbent performs a variety of administrative support tasks and may manage projects as necessary

**Responsibilities**:
Performs administrative support tasks as directed by the Assistant to the County Administrator

Provides customer service by answering phones, responding to inquiries and greeting visitors as necessary

Greets and directs visitors in a professional, friendly manner

Assists with assembly of Board of Supervisors meeting packets as needed

Assist with meeting setup as needed

Attends Board of Supervisor's, Planning Commission, Board of Zoning Appeals (BZA) and other assigned meetings to prepare accurate minutes in accordance with the Virginia Freedom of Information Act

Transcribes meeting minutes in the prescribed format in a timely and accurate manner

Types minutes, where accuracy for spelling, grammar, punctuation arrangement and format are important, and provides the Assistant to the County Administrator for distribution

Researches, collects and assembles data from records, files and other sources to accompany correspondences as requested

**Knowledge, Skills and Abilities**:
**Administrative Assistant - County Administrator Office**
High School diploma or equivalent required with previous administrative experience and training preferred
- OR - any equivalent combination of education, experience and/or training sufficient to demonstrate the knowledge, skills and abilities is acceptable

Previous experience in minute taking for public agencies is helpful

Must be able to communicate effectively both orally and in writing

Ability to maintain records, organize, use the telephone, listen, understand and follow directions

Ability to establish and maintain effective working relationships with County officials, employees and the general public

Working knowledge of Microsoft Office

Ability to learn policies, procedures and processes of the County and accurately and effectively relay the information as needed

Must be customer service driven

Requires knowledge of English grammar and spelling

Knowledge of general office practices

Ability to work effectively and independently with mínimal direction or guidance and to maintain confidentiality

Ability to record and transcribe minutes accurately

Ability to obtain general knowledge of Robert's Rules of Order in regards to minutes

**Physical Requirements**:
Hazards: Minimal

Environment: Office

Physical Effort: Minimal

**Additional Information**:
FLSA: Non-Exempt

12 month probationary period

Criminal records check required



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