Administrative Assistant
2 weeks ago
**Location**:
- Caroline County, Bowling Green, VA 22427
**Department**:
- Administration
**Job Status**:
- Full-Time
**Rate of Pay**:
- $44,512.00 - DOE
**Status**:
- Accepting Applications
- This is a paraprofessional position. The incumbent performs a variety of administrative support tasks and may manage projects as necessary
**Responsibilities**:
Performs administrative support tasks as directed by the Assistant to the County Administrator
Provides customer service by answering phones, responding to inquiries and greeting visitors as necessary
Greets and directs visitors in a professional, friendly manner
Assists with assembly of Board of Supervisors meeting packets as needed
Assist with meeting setup as needed
Attends Board of Supervisor's, Planning Commission, Board of Zoning Appeals (BZA) and other assigned meetings to prepare accurate minutes in accordance with the Virginia Freedom of Information Act
Transcribes meeting minutes in the prescribed format in a timely and accurate manner
Types minutes, where accuracy for spelling, grammar, punctuation arrangement and format are important, and provides the Assistant to the County Administrator for distribution
Researches, collects and assembles data from records, files and other sources to accompany correspondences as requested
**Knowledge, Skills and Abilities**:
**Administrative Assistant - County Administrator Office**
High School diploma or equivalent required with previous administrative experience and training preferred
- OR - any equivalent combination of education, experience and/or training sufficient to demonstrate the knowledge, skills and abilities is acceptable
Previous experience in minute taking for public agencies is helpful
Must be able to communicate effectively both orally and in writing
Ability to maintain records, organize, use the telephone, listen, understand and follow directions
Ability to establish and maintain effective working relationships with County officials, employees and the general public
Working knowledge of Microsoft Office
Ability to learn policies, procedures and processes of the County and accurately and effectively relay the information as needed
Must be customer service driven
Requires knowledge of English grammar and spelling
Knowledge of general office practices
Ability to work effectively and independently with mínimal direction or guidance and to maintain confidentiality
Ability to record and transcribe minutes accurately
Ability to obtain general knowledge of Robert's Rules of Order in regards to minutes
**Physical Requirements**:
Hazards: Minimal
Environment: Office
Physical Effort: Minimal
**Additional Information**:
FLSA: Non-Exempt
12 month probationary period
Criminal records check required
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