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Virtual Assistant

5 months ago

New York, United States The Style Marc Full time

**Position Overview**:
We are seeking a dedicated Virtual Assistant to support our Operations Manager in various administrative tasks. This role will involve assisting in data management, documentation of Standard Operating Procedures (SOPs), and ensuring smooth day-to-day operations.

**Responsibilities**:

- Assist the Operations Manager in organizing and maintaining operational data, including client information and project timelines
- Document Standard Operating Procedures (SOPs) for various aspects of our business, ensuring clarity and consistency in processes.
- Manage and update internal databases and systems to ensure accuracy and accessibility of information.
- Assist in the coordination of events by liaising with vendors, managing logistics, and maintaining event calendars.
- Conduct research and compile reports as needed to support decision-making processes.
- Collaborate with team members to streamline workflows and improve efficiency in operations.

**Requirements & Skills**:

- Proven experience as a Virtual Assistant or in a similar administrative role.
- Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
- Strong attention to detail and accuracy in data management and documentation.
- Proficiency in using productivity tools such as Microsoft Office Suite, Google Workspace, and project management software.
- Excellent communication skills, both written and verbal.
- Knowledgeable in Canva for creating visually appealing documents and graphics.
- Familiarity with HoneyBook for managing client communications and project workflows.
- Experience using ClickUp or similar project management tools for task organization and collaboration.
- Proficiency in utilizing Google Drive for file storage, sharing, and collaboration.
- Excellent communication skills, both written and verbal.
- Ability to work independently and collaborate effectively in a remote team environment.
- Experience in the events industry or a related field is a plus.

**Benefits**:

- Opportunity to work with a dynamic team in the exciting events industry.
- Flexible remote work arrangement.
- Competitive compensation package.
- Room for growth and professional development within the company.

**About Us**:
Marc Wilson is the Founder and Creative Director of The Style Marc. He began his career in the home furnishings industry, fueling his enthusiasm for design, painting and architecture, and international travel. With over 20 years of experience in the event design industry, Marc has had the opportunity to design for Fortune 500s, create intimate weddings and help celebrate milestones for his clients.

**How to Apply**:
If you are passionate about event design and production and have the skills to excel in this role, we'd love to hear from you Please submit your resume along with a cover letter detailing your relevant experience and why you're the perfect fit for this position.

**Job Type**: Part-time

Pay: From $18.00 per hour

Expected hours: 15 - 20 per week

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift

**Location**:

- New York, NY (required)

Work Location: Remote