Virtual Assistant

3 days ago


New York County New York, United States Sparks Wiz Limited Full time
Job Description

Sparks Wiz Limited is a leading engineering consulting firm dedicated to providing innovative solutions to our clients in various industries. We are seeking a highly organized and proactive Virtual Assistant to support our team and enhance our operational efficiency.

Key Responsibilities:
  • Administrative Support: Provide administrative assistance, including scheduling meetings, managing calendars, and coordinating travel arrangements for engineering team members.
  • Document Management: Assist in preparing, formatting, and proofreading engineering reports, proposals, and presentations to ensure accuracy and professionalism.
  • Project Coordination: Support project managers in tracking project timelines, deliverables, and budgets. Assist with project documentation and file management.
  • Communication Management: Handle incoming inquiries and ensure timely responses to clients and stakeholders.
  • Research Support: Conduct preliminary research on engineering topics, industry trends, and competitor analysis to support project development and business proposals.
  • Data Entry: Maintain and update databases, project management tools, and other digital platforms to ensure accurate and up-to-date information is readily available.
  • Meeting Coordination: Organize and coordinate virtual meetings, including preparing agendas, taking minutes, and following up on action items.
Qualifications:
  • Bachelor's degree in business administration, engineering, or a related field (preferred but not required).
  • Previous experience as a virtual assistant or in an administrative role is a plus.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software (e.g., Asana, Trello).
  • Excellent written and verbal communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to work independently and manage time effectively in a remote setting.
  • Basic understanding of engineering concepts is a plus.
Benefits:
  • Competitive salary and performance-based incentives.
  • Flexible work hours and remote work environment.
  • Opportunities for professional development and growth.
  • 401(k) plan.
  • Dental insurance.
  • Health insurance.
  • Life insurance.
  • Paid time off.


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