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Clerical Technician 3
3 months ago
**Application Requirements**:
Equal Employment Opportunities - It is the policy of Northampton County to provide equal employment opportunities (EEO) to all persons regardless of race, color, national origin, religion, sexual orientation, marital status, sex, gender identity, gender expression, age, genetic information, disability, or any other status protected by the Pennsylvania Human Relations Act, Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA) and any other state, federal, or local law.
**GENERAL PURPOSE**
This is advanced clerical work responsible for the performance of procedural processing tasks related to the Orphans’ Court & Register of Wills, involving Termination of Parental Rights, Adoptions, Guardianships, Trusts, Estates, Powers of Attorney and Probates. A position in this class independently carries out involved, multi-step procedures usually requiring gathering and verifying information, comparing against established standards, and determining conformance to requirements and/or further action needed. Work includes the performance of specific tasks in the area of specialization and may include the performance of higher or lower level duties on an incidental basis. This class is differentiated from related classes by the incumbent's individual responsibility for independently carrying out and accounting for assigned processes that facilitate the accomplishment of remaining functions.
- **SUPERVISION RECEIVED**
This position reports directly to The Deputy Clerk of Orphan’s Court OR The Deputy Register of Wills.
- **SUPERVISION EXERCISED**
This position is not responsible for the supervision of other employees or functions.
- **ESSENTIAL DUTIES OF THE POSITION**
Accounting:
- Maintains accurate recording of payments received.
- Prepares or assists with the preparation of daily account balances and deposits.
- Classifies and records invoices, bills, checks, and/or other items into the current system with keyboard or other entry devices.
- Balances daily collections against supporting documents.
- Calculates and processes payments due to the State and fees due the County.
- Uses established computer spreadsheet, ledger or database to enter information.
- Maintains records and issues reports of accounts receivable and fees collected.
- Receives and processes payments in connection with certification requests and filings.
- Receives and issues receipts for payments.
- Posts payments and other information to records.
- Prepares bank deposits.
- In the Processing Specialty:
- Uses management software to enter, secure, and analyze information.
- Makes calls to secure or verify pertinent information.
- Helps with the maintenance of court statistics through the case management system.
- Receives and reviews petitions, orders and other legal documents pertaining to Terminations, Adoptions, Estates, Guardianships, Probates and Powers of Attorney.
- Enters accurate data into the case management system.
- Prepares Notices, Citations, and letters.
- Prepares files prior to scheduled hearings.
- Attends Court hearings, records their outcome and tracks future deadlines.
- Prepares hearing lists and distributes to concerned parties.
- Answers questions regarding the combined Register of Wills/Orphan's Court office.
- Assists the public in processing petitions, reports and similar activities.- Processes Probate petitions and issues short certificates when approved.
- Issues and certifies early birth and death records.
- Keeps track of ongoing cases and similar activities and accounts.
- Helps with the maintenance of official records of court proceedings.
- Administers oaths and reads information to Petitioners as necessary.
- Files and ships cases to Superior Court and/or Archives as needed.
- Keeps the Deputy or Clerk informed of all issues, processes, and requests.
- Receives and reviews paperwork from taxpayers, clients, attorneys and other visitors.
- Assists individuals in completing forms and explains the reason for the same.
- Forwards information to the Deputy or Clerk for further action.
- Verifies information by checking against more than one source.
- Coordinates receipt and distribution of information with other local and State Courts.
- Drafts reports, case files, petitions, and similar documents for review and action.
- Processes Decrees and Petitions as established and ensures compliance with deadlines.
- Maintains records of time and attendance.
- Informs the Clerk or Deputy when purchase of office supplies is required.
- Establishes and maintains files on alphabetic, chronological, numerical or other basis.
- Retrieves requested materials from files; signs, date-stamps and/or controls files.
- Assembles and makes copies of records, training materials and other information.
- Answers telephone and receives visitors to office.
- Answers questions about services and refers for further assistance.
- Ope
