Expediting & Coordination Specialist (Ecs)

3 weeks ago

Houston, United States Quality Assurance & Expediting Full time

QAE, Inc. is consistently seeking talented personnel to join our workforce.
- Job Description_

Under the leadership of the Project Manager, the Expediting & Coordination Specialist (ECS) shall facilitate the timely delivery of quality parts, material and/or equipment per the Client’s requirements; serve as liaison between the Client, Vendor, Inspector and Transport; obtain current status, assist with the resolution of issues/problems, and report progression of Client’s orders through delivery and receipt. For orders requiring inspection, identify and assign inspectors, coordinate inspection visits with Vendor and report findings to the Client.
- Responsibilities and Duties_
- Review assigned Client purchase orders for general understanding of the purchased goods, delivery time frames, special requirements, inspection requirements and destination.
- Facilitate the timely delivery of assigned orders utilizing standard, accepted expediting methods.
- Obtain and report current and accurate status of order to the appropriate Client distribution. This includes material/production schedules and progress, testing and results, inspections and findings, shipment and related documentation.
- Follow up and assist with resolution of Vendor/Supplier questions, inspection findings, non-conformance reports, etc. as instructed by Client.
- Participate in pre-production, kick-off, and general status meetings as required by Client. Prepare summary of meetings for Client review, prior to distribution. Follow up on subsequent action items through completion.
- Prepare and provide all needed documentation and relevant information to assigned Inspector. Issue inspection assignment revisions as needed for Client change orders.
- Coordinate inspection visits per Client requirements and/or approved Inspection & Test Plan (ITP).
- Review inspection reports within 24 hours of submission to ensure scope of inspection is addressed, accurate and complete. Follow up with inspector to clarify or correct inaccurate and incomplete information.
- Maintain current and complete electronic job folder, including but not limited to all versions of purchase order, meeting minutes, approved drawings, approved ITP, Client-specific specifications, inspection assignment, inspection reports, material release notice, material test reports, test results, inspection checklists, documentation of Client instruction or decisions, confirmation of receipt, bill of lading/packing list, photographs.
- Requirements_
- Ability to expedite and coordinate multiple orders concurrently involving a variety of clients, vendors/suppliers, requirements and material/equipment.
- Ability to establish and maintain professional working relationship with multiple Client personnel and Vendors/Suppliers.
- Professional communication skills, both verbal and written.
- General knowledge of industry material and equipment, processes and terminology.
- Working knowledge/skill level of Microsoft Office software.
- Ability to independently and pro-actively resolve issues, while maintaining a third-party role in the resolution process.
- Ability to cooperate and function in a team setting to achieve common objectives.
- Preferred Requirements_
- Experience in expediting, inspection or quality assurance, specific to quality fabrication and timely delivery, within oil and gas, and/or industrial sectors.
- Education, training and/or experience in the supply chain field, such as purchasing/procurement, inventory or logistics.
- Project-oriented mind-set and ability to identify relationships and dependencies among multiple orders.

**Contract Inspectors**

Submit CV, rates, certifications, sample inspection report (client information removed) and any other qualifications / competencies not listed in the CV.

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