Contract Administrator

2 months ago

Washington, United States Fire & Emergency Medical Svs Full time

This position is located in the Department of Fire and Emergency Medical Services (FEMS) - Support Services Bureau. The mission of the FEMS is to preserve life and promote health and safety through excellent pre-hospital treatment and transportation, fire prevention, fire suppression and rescue activities and homeland security awareness. This position serves as a Contract Administrator responsible for assisting in coordinating and directing all FEMS contract and procurement administration activities, including a wide range of assignments related to contracts and procurements, analysis, contract-related program financial duties, tracking contract expiration, planning, tracking, and reporting contract data and assignments.

**Duties and Responsibilities**

Provides advice and guidance to program staff, ensures that vendors are in compliance with contract requirements. Reviews status reports; resolves payment issues; handles change orders; addresses performance problems; and makes recommendations on possible steps to resolve issues that arise. Provides guidance to agency staff with contract negotiation and termination functions involved in various contracts. Provides guidance to program officials in preparing solicitation specifications and negotiating contracts. Tracks the progress of agency contracts using ProjectTeam software and prepares documentation to brief Program Financial Accountability Officer and senior leadership on contract status. Participates in all long
- and short
- range planning associated with procurement and contract activities. Participates in the preparation of annual plans for the maintenance of the agency's contract and financial systems. Participates in the review of existing contracts for all areas to determine possible consolidation of services and makes recommendations pursuant to such, if deemed permissible.

Promotes positive customer focused communication to improve customer service by obtaining feedback from internal and external customers on their needs, and services provided. Assesses customer satisfaction and provides feedback. Maintains a master list of current and up-to-date contracts in ProjectTeam to facilitate for usage in reports for internal and external stakeholders. Responsible for providing guidance to agency program staff regarding PASS, requisition requirements, spend plans and other required supporting documentation and processes. Assist in overseeing the agency’s Purchase Card requests for temporary increase, waivers, reconciliation, reporting and user access. Assist staff in ensuring that requisitions and invoices are processed in a timely and accurate manner.

**Qualifications and Education**

**License and Certification**

**None**

**Working Condition/Environment**

Work is performed in a typical office setting, although there may be occasional travel with the District of Columbia to attend human resources or other agency related events.

**Other Significant Facts**

**Tour of Duty**: Monday - Friday, 8:15 am - 4:45 pm

**Pay Plan, Series, Grade**: CS-1102-13

**Promotional Potential -** No known promotion potential

**Duration of Appointment**: Career Service - Regular Appointment

**Collective Bargaining Unit**: This position is not covered under the collective bargaining agreement.

**Residency Preference**:Applicants claiming “Residency Preference” will be required to maintain residency in the District of Columbia for a minimum of seven (7) years. Failure to do so may result in forfeiture of employment.

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