Office Service Representative

1 week ago


Irvine, United States Canon Business Process Services, Inc. Full time

**Overview**

Act as the first point of contact for outside visitors, vendors, etc. Greets vendors, customers, job applicants and other visitors. May arrange for transportation services when needed. Operates a switchboard typically to route incoming calls and place outgoing calls; performs related duties as required.

**Responsibilities**
- Handle all incoming calls, using a main or floor switchboard, routes calls to appropriate party
- Greet outside visitors in a professional manner
- May sign for incoming and outgoing packages; route to appropriate party
- Use internal paging system
- Call for car service or messenger as requested by client
- May perform filing, typing and other administrative duties as requested by client
- Assist various departments with mass mailings
- May receive and route faxes
- May schedule conference room based on client requests and order catering as needed
- Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the site
- Prepare monthly production and volume reports in order to measure productivity and prepare billing charges

**Qualifications**
- High school Diploma or equivalent
- 5 years direct experience as a receptionist
- 3+ years prior experience working in a law firm
- Proficiency using various office equipment
- Able to use computer to produce reports (Excel, Word, and PowerPoint)
- Ability to perform routine and non-routine functions of all office equipment and systems
- Excellent customer service, professional attitude and appearance are a must; Ability to work overtime & meet deadlines
- Physical activity required including bending, reaching, prolonged periods of sitting
- May lift and/or move up to 10 lbs.

**What We Offer**:

- Competitive pay & benefits
- Comprehensive training and development programs that prepare employees to advance from within
- A company focused on creating a positive work and client environment
- Employee discounts on entertainment, products, and services nationwide
- **Come Join Our Team**_

**Job Type**: Temporary

Pay: $16.91 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance

Schedule:

- Day shift
- Monday to Friday
- Weekends as needed

Work Location: In person



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