Administrative Assistant to President/event Support

7 days ago


Milwaukee, United States WWBIC Full time

**Administrative Assistant to President and Event Support**

**This position is not hybrid, requires applicant to be 100% in the office with flexibility provided on a as needed basis.**

**Location: Milwaukee**

Administrative Assistant to President/Event Support is a full-time position responsible for working closely with President on a variety of administration functions, while also supporting organization events and special projects.

**ESSENTIAL JOB FUNCTIONS**:

- Perform administrative support for President/CVO including correspondence, scheduling of meetings (internal and external), meeting logistics and material preparation, power point presentations, renew memberships for WWBIC, handle RSVPs for President/CVO, coordinate and book travel arrangements for President/CVO and other senior leaders as needed
- Support WWBIC meetings including Loan Committee, Audit and Finance
- Committee, VIP Tours by working inter-intra departmentally on various regional and statewide meetings securing logístical components, mailing lists, presentations, catering needs, etc.
- Receive guests and serve as organization host for official functions of the
- President’s office.
- Maintain the Statewide database to support all communications for all regional offices.
- Research and book venues, schedule guests, and finalize event logistics
- Assist in supporting WWBIC’s Annual Luncheon including calendar and scheduling, material printing, mailings, follow-up phone work, staff coordination, logistics (site, caterer, gifts, vendors), and help on day of event.
- Assist in supporting special events including Reception at Governor’s,
- Volunteer Events, and other events such as receptions, press events, VIP visitors, program kick-offs, recognition events, etc. Ensure all event details are implemented in an accurate and timely manner.
- Work with the Marketing Team on creating or developing promotional materials for events such as press releases, newsletters, flyers, and special event materials.
- Serve as backup to the Milwaukee Regional Office Coordinator during lunch breaks and PTO
- Completes projects and special assignments by establishing objectives, determining priorities, managing time, problem solving, and adjusting plan
- Assist in overall mission of WWBIC by working in a team
- Other duties as assigned

An Equal Opportunity/Affirmative Action Employer

Pay: $22.25 - $27.81 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Schedule management: 3 years (required)

Ability to Relocate:

- Milwaukee, WI 53212: Relocate before starting work (required)

Work Location: In person



  • Milwaukee, United States WWBIC Full time

    **Administrative Assistant to President and Event Support** **This position is not hybrid, requires applicant to be 100% in the office with flexibility provided on a as needed basis.** **Location: Milwaukee** Administrative Assistant to President/Event Support is a full-time position responsible for working closely with President on a variety of...


  • Milwaukee, United States United Way of Greater Milwaukee & Waukesha County Full time

    **JOB **DESCRIPTION** **(Non-Management)** **Job Title**: Administrative Assistant, Resource Development & Individual Giving (Union)**Status**:Full-Time**Department**: Resource Development**Grade**:24**Date Prepared**: April 2024**FLSA Status**: Non-Exempt**SUMMARY**: - Provide administrative support to Vice President of Resource Development and Individual...


  • Milwaukee, Wisconsin, United States Zimmerman Architectural Studios Full time

    Senior Administrative Assistant/ReceptionistThis position is a first point of contact for clients, vendors, and visitors and focuses on providing excellent customer service. This role is responsible for assisting the firm's President/CEO and the COO with providing a high level of administrative support. Therefore, organization, accuracy, diligence about...


  • Milwaukee, United States Independence First Full time

    Why a career with Independence First?** **When you join Independence First you will be part of a collaborative and passionate team. You will also enjoy lucrative benefits! Independence First was selected as one of Milwaukee Business Journal's Best Places to Work in 2022 and 2023.** **Independence First is looking for awesome people to join our...


  • Milwaukee, United States Mount Mary College Full time

    Position Summary: The Vice President for Finance and Administration ("VPFA") is a key member of the senior leadership team. Reporting directly to the university President, the VPFA supports the mission and strategic direction of the University and is responsible for assuring the wise stewardship of the university's resources. In addition, the VPFA develops...


  • Milwaukee, United States WWBIC Full time

    Job Overview: **Responsibilities**: - Experience: - Data entry and reporting on client information in the Neoserra databases. - Assist in the preparation & coordination of class materials, materials/handouts for presenters, facilitators & class participants. - Ensure all program-related events for the VBOC are communicated & implemented in an accurate and...


  • Milwaukee, United States Independence First Full time

    Job DescriptionJob DescriptionWhy a career with Independence First?When you join Independence First you will be part of a collaborative and passionate team. You will also enjoy lucrative benefits! Independence First was selected as one of Milwaukee Business Journal's Best Places to Work in 2022 and 2023.Independence First is looking for awesome people to...


  • Milwaukee, United States Independence First Full time

    Job DescriptionJob DescriptionWhy a career with Independence First?When you join Independence First you will be part of a collaborative and passionate team. You will also enjoy lucrative benefits! Independence First was selected as one of Milwaukee Business Journal's Best Places to Work in 2022 and 2023.Independence First is looking for awesome people to...


  • Milwaukee, United States United Way of Greater Milwaukee & Waukesha County Full time

    (Non-Management) Job Title: Administrative Assistant, Volunteer Center (Union) Status: Full-Time (37.5 hours) Department: Volunteer Engagement Grade: 24 Date Updated: 06/07/2024 FLSA Status: Non-Exempt SUMMARY This position is responsible for smooth operations and day-to-day office activities and events at United Way’s Johnson Controls Volunteer...


  • Milwaukee, United States United Way of Greater Milwaukee & Waukesha County Full time

    Job Title: Administrative Assistant, Volunteer Center (Union) Status: Full-Time Department: Volunteer Engagement Grade: 24 Date Updated: 4/19/24 FLSA Status: Non-Exempt **SUMMARY** This position is responsible for smooth operations and day-to-day office activities and events at United Way’s Johnson Controls Volunteer Center. Leads organization and...


  • Milwaukee, United States United Way of Greater Milwaukee & Waukesha County Full time

    Job Title: Administrative Assistant, Community Impact (Union) Status: Full-Time( 40 hours ) Department: Community Impact Grade: 24 Date Prepared: 4/15/2024 FLSA Status: Non-Exempt **SUMMARY**: Provide high quality, accurate administrative support to the Community Impact Division (CID), Director Public Policy, Director Key Initiatives & Portfolios, Key...

  • Event Bartender

    3 weeks ago


    Milwaukee, United States Two Birds Event Group Full time

    Job Overview: **About Us**: Two Birds Event Group operates a collection of premier private events venues, providing exceptional spaces for a wide range of gatherings, from weddings and corporate events to social celebrations. We take pride in delivering unforgettable experiences to our clients and their guests, ensuring every detail is meticulously attended...


  • Milwaukee, United States Marquette University High School Full time

    **SUMMARY OF THE POSITION**: Provide administrative support and counsel to make for an efficient and fiscally responsible organization in compliance with the direction of the President and Board of Directors. **ESSENTIAL DUTIES AND RESPONSIBILITIES**: - Budgeting and Financial Planning: - Preparation of the annual organizational budgets by coordinating...


  • Milwaukee, United States Blessed Savior Catholic School Full time

    Responsibilities: - Provide administrative support to ensure efficient operation of the office - Coordinate and schedule appointments, meetings, and events - Prepare and distribute correspondence, memos, and reports - Maintain office supplies inventory and place orders when necessary - Assist with project coordination and follow-up on action items - File...

  • President

    4 weeks ago


    Milwaukee, United States Spano Pratt Full time

    **Overview**: ORGANIZATION Messmer is a distinguished Catholic high school located in Milwaukee, Wisconsin, and is a community anchor in the northside of the city for almost 100 years. Messmer is dedicated to fostering academic excellence, spiritual growth, and the development of moral and ethical responsibility in its students. With a rich tradition...


  • Milwaukee, United States Redbird Full time

    **Job Title: Administrative Assistant** **Company: Redbird** **Location: Milwaukee, WI** Are you an organized and detail-oriented professional with excellent administrative skills? Redbird, a leading company in Milwaukee, is seeking a dedicated Administrative Assistant to join our team. As an Administrative Assistant at Redbird, you will play a crucial...


  • Milwaukee, United States U.S. Bank National Association Full time

    At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide,...


  • Milwaukee, United States MARS Group Full time

    Provides administrative secretarial support for the division. May provide backup support for other Administrative Assistants. Administrative Support (60-80%): - Primary support provided to RP Leadership team and SDs/People Leaders across the department. Travel support and expense management/submission (Network Office visits, e.g.) Calendaring - Proactively...


  • Milwaukee, United States Marquette University Full time

    **Be The Difference Begins with Great People.** Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team - people who think big, care deeply, and believe in being the difference in their work and community. We prioritize student...


  • Milwaukee, United States Greater Milwaukee Urban League Full time

    **JOB DESCRIPTION OVERVIEW** Under the direction of the Programs Manager, with a dotted line to the HR Consultant the Administrative Assistant will be responsible for providing clerical tasks within both programs department which operates under the overall operational functions of the Greater Milwaukee Urban League. The Administrative Assistant must be...