Temporary Coordinator, Communications
3 weeks ago
**Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund **seeks a highly effective person to fill the role of temporary coordinator, within the office of the OSVP, Communications and Culture Division. This job reports to the Associate Director, Budget & Operations in the office of the OSVP, Communications and Culture division of PPFA. The division is comprised of five departments - Office of the Senior Vice President, Brand & Culture, Communications, Research, and Content Innovation. The role of the Communication and Culture division is to enhance Planned Parenthood's visibility, image, and influence and educate the public about key health, prevention, and advocacy issues. We also engage in national-level work and provide the tools and assistance necessary for affiliate-level work.
***
**Delivery**:
- Serves as the back up operations liaison to the senior leadership team to include direct administrative support, day to day calendar and workflow management.
- Supports Associate Director, Budget & Operations with expense management and follow-ups.
- Administers contract tracking process for the division, including facilitating the vendor intake process, utilizing the contract management tool for requesting and executing contracts and document management for all agreements.
- Assists with the budget process, including but not limited to expense tracking, payment processing and financial reconciliation.
- Creates and/or updates presentation materials.
- Works with other coordinators within the Communications & Culture division and serves as a back-up as needed.
**Engagement**:
- In addition to administrative support within the CNC division, this role will have the opportunity for cross-divisional communication and collaboration with internal and external stakeholders to include working on special projects
**Knowledge, Skills and Abilities (KSAs)**:
- 2-3 years of administrative executive support experience.
- Meticulous written, verbal, and interpersonal communications skills with keen attention to detail and grammar.
- Professional customer service demeanor with the ability to handle confidential and sensitive information.
- Strong organizational and interpersonal skills.
- Ability to work collaboratively and have the flexibility to work with a dynamic, fast-moving team under tight deadlines and complete multiple tasks with poise, accuracy and confidence.
- Experience and comfort working with remote teams, including use of team collaboration tools (e.g. Slack, Google Chat, etc.)
- Experience with Google Suite (Docs, Sheets, Slides, Forms, etc.) preferred.
- Proficiency in Asana or similar task management software preferred.
- Experience with heavy calendar management and meeting software preferred.
- Invoice processing or accounts payable experience preferred.
- Analytical and problem-solving skills with a results-orientation; project management skills with ability to manage multiple assignments preferred.
- Budget and contract management experience preferred.
- A passion for social change and a solid equity lens, including an understanding of how oppression impacts people’s ability to access their sexual and reproductive health and rights.
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