Outpatient Office Coordinator- Full Time Surprise

3 weeks ago

Surprise, United States PAM Health Full time

**Knowledgeable with PT, OT, and Speech disciplines.**

**Outpatient Office Coordinator**

Maintains referral management and coordinate all outpatient services. Serves as lead support person for the hospital-based and/or freestanding outpatient clinic. Makes recommendations to management regarding scheduling, hiring and performance management of clerical staff, where applicable. Performs other related duties as assigned. This is a nonexempt position.

**RESPONSIBILITIES**

**Pre-admission Process**
- Logs in all referrals/inquiries on the outpatient daily log. Retrieves as much information as possible for the outpatient intake form. Documents

what treatments are needed from the prescription. Notifies Therapist/ Administrator of referral to verify that referral for therapy services meet

admission criteria. Follows-up and documents all referrals in 24 hours or less.
- Verify insurance benefits. Follows Verification of Benefits Policy & Procedure. In case of un-funded or under-funded clients, follow the Charity Care Policy & Procedure.
- Outpatient Scheduling: Schedules patient’s initial visit within 48 hours of approval. If therapist’s schedule cannot accommodate visit within 48 hours, contact supervisor for other options. Contacts patient with a schedule.
- Proper data entry into HMS on all required fields.
- Follows admission process matrix as assigned.

**Admission Process**
- Verifies that intake form is completed. Copies and distributes the intake form and prescription for the therapist, case manager, medical records and

business office.
- Creates patient file with proper documentation for therapist.
- Registers patient in the computer.
- Reviews admission papers with the patient to verify accuracy.
- Copies all insurance cards for business office files.
- Retrieves signature on proper documents, such as promissory notes, release of information, permission to treat, etc.
- Reviews patient outcomes with the patient and begins the outcomes process
- Distributes admission documents
- Makes copies of admissions papers and distributes to appropriate departments.
- Makes patient folder including copies of insurance documentation and deliver to business office.

**Logs and Reports**
- Maintains daily census reports for Outpatient.
- Maintains Outpatient Referral Log. This log will be used to create the following reports: Monthly Outpatient Report, Physician Referral Report.
- Maintains Collection Log. Submits to the Business Office as required

**Discharge Process**
- Assists the patient in completing Outcomes process for each discharge
- Ensure that proper documentation is sent to all necessary parties, i.e. Insurance Companies, Case Managers, Employers, and Physicians in a timely

manner.
- Assists patient in completion of satisfaction survey at discharge

**Dept. Duties**
- Participates in all in service educational activities
- Participates in departmental meetings.
- Serves as lead support/clerical person for the clinic. Makes recommendations to management re: scheduling, hiring, and performance

management, where applicable. Orients new clerical staff, upon hire, and meets ongoing training needs of the clerical staff.
**QUALIFICATIONS**

**Education and Training**: A High School diploma or equivalent is required. Business or Technical School training is preferred. Strong medical terminology is required.

**Experience**: More than one year experience in a medical office position or in a healthcare registration function.

**Knowledge, Skills, and Abilities**:

- The ability to type accurately using various computer software programs, excellent proofreading grammar skills.
- Must have a good command of the English language.
- Highly organized and detailed oriented.
- Must be able to remain calm and level-headed in a fast-paced, multi-faceted environment with frequent interruptions.
- Ability to follow directions accurately and timely, meet deadlines, identify priorities and on occasion, be flexible in his/her work schedule.
- Must be familiar with ICD-9 coding.
- Must have the ability to acquire knowledge of Workers Compensation guidelines, State, Federal and other regulatory agencies related in facility and patient care.
- Must have the ability to follow through on issues related to insurance verification/approval of benefits.
- The ability to work well with managers and staff, promoting a positive attitude and environment.
- The ability to understand computer operations and ability to reason through problems and errors.

**ABOUT US**

**PAM Health** is committed to being the most trusted source for post-acute services in every community it serves by utilizing experienced and dedicated staff to provide high quality patient care and customer service. With over 44 Long Term Acute Care and Rehabilitation hospitals and 16 Outpatient Clinics currently in operation across the country, we are proud to offer services including comprehensive wound care, aquatic therapy, ventilator weaning, amputation treatmen

  • Outpatient Office Coordinator- Full Time | Surprise Outpatient

    3 weeks ago

    Surprise, United States Hope Community Resources, Inc Full time

    Knowledgeable with PT, OT, and Speech disciplines. Outpatient Office Coordinator Maintains referral management and coordinate all outpatient services. Serves as lead support person for the hospital-based and/or freestanding outpatient clinic. Makes recommendations to management regarding scheduling, hiring and performance management of clerical staff,...

  • Outpatient Office Coordinator- Full Time | Surprise Outpatient

    3 weeks ago

    Surprise, United States PAM Health Full time

    Job DescriptionJob DescriptionKnowledgeable with PT, OT, and Speech disciplines.Outpatient Office CoordinatorMaintains referral management and coordinate all outpatient services. Serves as lead support person for the hospital-based and/or freestanding outpatient clinic. Makes recommendations to management regarding scheduling, hiring and performance...

  • Outpatient Office Coordinator- Full Time | Surprise Outpatient

    3 days ago

    Surprise, United States PAM Health Full time

    Job DescriptionJob DescriptionKnowledgeable with PT, OT, and Speech disciplines.Outpatient Office CoordinatorMaintains referral management and coordinate all outpatient services. Serves as lead support person for the hospital-based and/or freestanding outpatient clinic. Makes recommendations to management regarding scheduling, hiring and performance...

  • Seeking a full-time newborn babysitter in Surprise, AZ.

    5 days ago

    Surprise, United States Wyndy.com, Inc. Full time

    Seeking a full-time newborn babysitter in Surprise, AZ. Provide care for a newborn child, ensuring their safety and well-being at all times. Create a nurturing and stimulating environment to support their growth and development. Perform basic childcare tasks such as feeding, diapering, and soothing the baby. Maintain a clean and organized living space for...

  • Emergency Medicine Full-Time position in Surprise, Arizona

    2 weeks ago

    Surprise, Arizona, United States TeamHealth Full time

    Are you an emergency medicine (EM) physician that strives to make a difference in patients\' lives everyday? If so, TeamHealth is looking for someone just like you to join our team at Abrazo Surprise Hospital in Surprise, Arizona As an EM physician in this role, you will work 12-hour shifts with the support 8 hours of advanced practice clinician coverage...

  • Lead Janitor surprise

    1 month ago

    Surprise, United States LA Fitness Full time

    Our janitorial staff is the backbone of the “Club Pride” everyone shares for the facility where they work. Experience in cleaning and making repairs is preferred, but we are willing to train people who are passionate about keeping our facilities beautifully maintained! There are both full and part time positions available and room for advancement...

  • Pulmonologist Opportunity in Surprise, AZ

    7 hours ago

    Surprise, United States InSync Healthcare Recruiters Full time

    Outstanding Pulmonary Critical Care Physician opportunity in Surprise, AZHere's an exceptional opportunity for a BC/BE Pulmonary Critical Care physician to become part of a well-established practice situated in Surprise, AZ.This highly regarded Comprehensive Pulmonary Care group has been devoted to patient care for more than 30 years. They have assembled a...

  • Family Medicine job in: Surprise, AZ. Job in Surprise Allied-IT Jobs

    3 days ago

    Surprise, Arizona, United States Archway Physician Recruitment Full time

    Family Medicine opening near Phoenix - Located in Surprise, AZ - Phoenix 35m - Full-time, permanent position - Competitive wages - Comprehensive medical, dental and vision benefits - Flexible work schedules - Light call duty - Participation in 403b and 457 retirement plans - Coverage under the FTCA Medical Malpractice Program - 5 weeks of PTO accrued...

  • Family Medicine job in: Surprise, AZ. Job in Surprise Allied-IT Jobs

    2 days ago

    Surprise, United States Archway Physician Recruitment Full time

    Family Medicine opening near Phoenix - Located in Surprise, AZ - Phoenix 35m - Full-time, permanent position - Competitive wages - Comprehensive medical, dental and vision benefits - Flexible work schedules - Light call duty - Participation in 403b and 457 retirement plans - Coverage under the FTCA Medical Malpractice Program - 5 weeks of PTO accrued...

  • Full Time Family Medicine Physician

    1 month ago

    Surprise, United States BAS Healthcare Locums, LLC Full time

    Location: Surprise, Arizona. Surprise, Arizona, is a thriving city located in Maricopa County, known for its family-friendly environment and steady growth. Situated in the beautiful Sonoran Desert region, just outside of Phoenix, Surprise enjoys abundant sunshine and warm weather year-round. Residents can take advantage of numerous parks, golf courses, and...

  • QA/Expeditor - Surprise Chili's

    6 days ago

    Surprise, United States Chili's Grill & Bar Full time

    QA/Expeditor - Surprise Chili's 13765 West Bell Rd Surprise, AZ 85374 Role Overview Our Quality Assurance Specialists ensure each Guest receives perfectly prepared, high-quality food. They provide dependable, fast service that is absolutely Chili's! If you take pride in great team work, then we want to hear from you! Fast hiring process Flexible part-time...

  • Full Time Nurse Practitioner

    1 day ago

    Surprise, Arizona, United States InSync Healthcare Recruiters Full time

    Opportunity for a Nurse Practitioner in a well-established Pulmonary practice in Surprise, AZ (In-office) Join a well-established practice in Surprise, AZ, with an excellent opportunity for a Nurse Practitioner.This Comprehensive Primary Care and Pulmonary Care group, with over 15 years of patient care experience, boasts a provider staff consisting of 10...

  • Full Time Nurse Practitioner

    7 hours ago

    Surprise, United States InSync Healthcare Recruiters Full time

    Opportunity for a Nurse Practitioner in a well-established Pulmonary practice in Surprise, AZ (In-office) Join a well-established practice in Surprise, AZ, with an excellent opportunity for a Nurse Practitioner.This Comprehensive Primary Care and Pulmonary Care group, with over 15 years of patient care experience, boasts a provider staff consisting of 10...

  • Seeking babysitter for newborn in Surprise, AZ.

    6 days ago

    Surprise, United States Wyndy.com, Inc. Full time

    Seeking babysitter for newborn. Full-time position in Surprise, AZ. Experience with infants preferred. Must be reliable and trustworthy. Patience and nurturing nature required. Good communication skills. CPR and First Aid certification a plus. Ability to create safe and stimulating environment. Duties include feeding, changing diapers, soothing, and engaging...

  • Aquatics Specialist

    2 days ago

    Surprise, United States City of Surprise, AZ Full time

    **The City of Surprise Parks & Recreation Department is searching for a highly motivated individual with a passion for swim lessons, swim teams and swim lesson instructor training to be a part of a dedicated team looking to engage and create an impact in our community. The Aquatics Specialist will be an integral part of an organization whose primary concern...

  • Club Staff surprise

    4 weeks ago

    Surprise, United States Esporta Full time

    **About L.A. FITNESS est. 1984** L.A. FITNESS is a fast-paced, fast-growing health club company with over 700 clubs in the U.S. and Canada. Our mission is to help as many people as possible achieve the benefits of a healthy lifestyle. To fulfill this mission, we will create a nationwide network of sports clubs, offering our members the widest range of...

  • Family Medicine Physician with OB

    4 hours ago

    Surprise, United States MDstaffers Full time

    MDstaffers is seeking a qualified Family Medicine Physician with OB in Surprise, AZ. For more information, please apply or call 90-STAFF. Job DescriptionFamily Medicine Physician with Obstetrics needed to join a practice in Surprise, Arizona. Join a group that focuses on family health through quality medical services in a refined facility. The primary focus...

  • Pediatrician Opportunity in Surprise, AZ

    7 hours ago

    Surprise, United States InSync Healthcare Recruiters Full time

    Pediatrician Opportunity in Picturesque Arizona!An exceptional opening awaits a BC/BE Pediatrician to join a thriving community health organization in the vibrant city of Surprise, AZ.This multi-specialty group has been providing compassionate care to patients of all ages and diverse backgrounds in Phoenix for over 35 years and is dedicated to expanding its...

  • Wireless Sales Expert

    2 weeks ago

    Surprise, United States Consumer Cellular Full time

    Wireless Sales Expert - Surprise, AZ (240065)At Consumer Cellular, we are redefining Retail!Consumer Cellular is focused on going above and beyond to ensure that customers have everything they need and nothing they don’t! This commitment is anchored in our desire to truly have a relationship with customers that feels more like a partnership. You know what,...

  • Treatment Coordinator

    4 weeks ago

    Surprise, United States Gentle Dental Full time

    At Gentle Dental, we value our teammates smile as much as our patients smile. Our vision is to provide exceptional, lifelong, integrated oral healthcare services. We enhance the quality of our patients lives by providing accessible oral healthcare, which is paramount to overall health and wellbeing. We focus on a commitment to patient care, operational and...