Administrative Coordinator

2 weeks ago

Malvern, United States Infinia Search Full time

6 month contract with potential for hire

Location: Malvern, PA (one day a week on-site roughly
- majority of work can be done remotely)

Title: Administrative Coordinator

Hourly rate: $18 to $22 an hour

Essential Responsibilities

1. Build collaborative relationships and provide proactive, high-quality administrative support to the team and volunteer leaders.

2. Provide administrative support for the Membership, Chapter and Programming Teams

3. Support chapter activities related to set up and management of events, including schedules and sponsor logo representations; create and distribute accurate and timely reports.

4. Provide chapter administration management, including distribution of chapter guidelines, event forms, training videos, chapter finance reports, and the like.

5. Communicates and guides volunteer leaders to effectively utilize resources and tools available to them (i.e. chapter guidelines, training videos, etc.).

7. Assists the programming team with speaker management including collecting speaker profiles, training materials, providing Cvent support for events, SME communications, etc.

8. Perform other duties as assigned.

Required Competencies

1. Customer Focus: Must be customer service oriented and exhibit the best interest of customers as the main priority when delivering goods or services.

Relationship Building: Exceptional People Skills. Must be able to develop and maintain strong relationships across the industry. Must have a consultative style to influence and assist stakeholders.

2. Collaboration and teamwork: Ability to work in in a team-oriented, collaborative environment across organizational boundaries in a constructive and collaborative manner. Exceptional interpersonal skills, with a focus on rapport-building, listening, and questioning skills.

3. Detail-oriented: Pays close attention to all aspects of a project or responsibility, understanding even little things can have an impact in the outcome of a project. Ensures work quality is to the highest standards.

4. Time management: Must be highly self-motivated and demonstrate a high sense of urgency and ability to effectively prioritize and execute tasks in a high-pressure, deadline-driven environment. Must be detail-oriented and possess strong organizational and follow up skills.

5. Communication: Exceptional oral and written communication skills and ability to communicate throughout all levels of the organization, both internally and externally. Ability to read, understand and follow oral and written instructions. Ability to present information and respond to questions professionally and effectively, conversationally and in written communications

Education and Experience

1. Bachelor’s degree or comparable experience.

2. 1-3 years’ experience in a customer service or client-facing role.

4. Prior experience in a not-for-profit or membership associate is a plus.

Special Working Conditions and Physical Demands

1. Significant percentage of workday seated.

2. Ability to work under deadlines and changing priorities.

3. Ability to travel for local and out-of-state company hosted conferences and events, as needed.

Organizational Relationships

1. This position reports to the VP, Member Experience.

2. This position has no direct reports.

**Job Type**: Contract

Pay: $18.00 - $23.00 per hour

Schedule:

- 8 hour shift

Work Location: Hybrid remote in Malvern, PA 19355

  • Administrative Coordinator

    4 weeks ago

    Malvern, United States FBI-LEEDA, Inc. Full time

    **ABOUT US** The Mission of FBI-LEEDA (FBI-Law Enforcement Executive Development Association) is to advance the science and art of law enforcement leadership and promote the exchange of information to improve law enforcement management practices through training, education, and networking among police professionals across the United States and...

  • Mobility & Immigration Coordinator

    7 days ago

    Malvern, United States Saint-Gobain S.A. Full time

    Mobility & Immigration Coordinator Position Description Job Summary The Immigration & Mobility Coordinators main focus is to support the SGNA Mobility team in all administrative and reporting duties for our mobility and immigration programs. The inc Coordinator, HRIS, Manufacturing, Management, Support, Reporting

  • Faculty Affairs Administrator

    4 weeks ago

    Malvern, United States Immaculata University Full time

    **Location**:Malvern, PA, PA **Category**:Administrative **Posted On**:Wed Apr 17 2024 The Faculty Affairs Administrator provides assistance to the Vice President of Academic Affairs through day-to-day faculty interactions. These interactions include but are not limited to new hire processing, promotion and tenure development procedures, oversight of...

  • Faculty Affairs Administrator

    3 weeks ago

    Malvern, United States Immaculata University Full time

    Job Description: The Faculty Affairs Administrator provides assistance to the Vice President of Academic Affairs through day-to-day faculty interactions. These interactions include but are not limited to new hire processing, promotion and tenure development procedures, oversight of Academic Affairs budget, etc. The administrator will provide support, as...

  • Project Engineer

    3 weeks ago

    Malvern, United States Synerfac Full time

    Details: Project Engineer ( Municipal) Immediate hire!!! Municipal client representation as Township or Borough engineer Municipal meeting attendance Project management to review development plans for conformance with local ordinances, including subdivision and land development, zoning, grading, stormwater, escrow accounts, construction administration...

  • Civil Municipal Project Engineer

    4 days ago

    Malvern, United States Penn Technical Staffing Full time

    Details: A civil engineering firm located in Malvern, PA is seeking a Civil Municipal Project Engineer to join their team. Salary Range: $80K-110K. Responsibilities include: Municipal client representation as Township or Borough engineer; Municipal meeting attendance; Project management to review development plans for conformance with local ordinances,...

  • Civil Municipal Project Engineer

    2 days ago

    Malvern, United States Penn Technical Staffing Full time

    A civil engineering firm located in Malvern, PA is seeking a Civil Municipal Project Engineer to join their team. Salary Range: $80K-110K. Responsibilities include: Municipal client representation as Township or Borough engineer; Municipal meeting attendance; Project management to review development plans for conformance with local ordinances, including...

  • Project Engineer

    2 days ago

    Malvern, United States Synerfac Full time

    Project Engineer ( Municipal) Immediate hire!!! Municipal client representation as Township or Borough engineer Municipal meeting attendance Project management to review development plans for conformance with local ordinances, including subdivision and land development, zoning, grading, stormwater, escrow accounts, construction administration Project...

  • Operations Specialist

    7 days ago

    Malvern, United States Wood PLC Full time

    Authorization to work lawfully in the US without sponsorship from Wood is required. * Responsibilities will include assisting the operations group in collecting, compiling and analyzing data for various projects. This includes working with databases, reviewing production data assisting with run tickets, maintaining DOT pipeline records, and production...

  • Operations Specialist

    3 weeks ago

    Malvern, United States Wood plc Full time

    Job DescriptionAuthorization to work lawfully in the US without sponsorship from Wood is required.ResponsibilitiesResponsibilities will include assisting the operations group in collecting, compiling and analyzing data for various projects. This includes working with databases, reviewing production data assisting with run tickets, maintaining DOT pipeline...

  • Department Specialist I_USA

    2 weeks ago

    Malvern, United States Netpace, Inc. Full time

    DEPARTMENT SPECIALIST I Location Malvern, PA Is this a new position added to the team -or- a backfill? Addition to the team. Is there a possibility for extension? Yes Is there a possibility for this role to be converted to FTE? EM is not able to comment at this time. Is this role associated with a project? No What are the top 3-5 responsibilities...

  • Operations Specialist

    18 hours ago

    Malvern, United States Wood plc Full time

    Job Description Authorization to work lawfully in the US without sponsorship from Wood is required. ResponsibilitiesResponsibilities will include assisting the operations group in collecting, compiling and analyzing data for various projects. This includes working with databases, reviewing production data assisting with run tickets, maintaining DOT pipeline...

  • Operations Specialist

    3 weeks ago

    Malvern, United States Wood PLC Full time

    JOB DESCRIPTIONAuthorization to work lawfully in the US without sponsorship from Wood is required.RESPONSIBILITIESResponsibilities will include assisting the operations group in collecting, compiling and analyzing data for various projects. This includes working with databases, reviewing production data assisting with run tickets, maintaining DOT pipeline...

  • Private Duty LPN

    1 week ago

    Malvern, United States Aveanna Full time

    Private Duty LPN Job Ref: 192994 Location: Malvern, PA 19355 Category: LPN/LVN Line of Business: PDS Pay Rate: $29.00 - $31.00 per hour ApplyRefer a FriendBack Find yourself here.Aveanna is compassion and passion rolled into one inspired purpose. It’s anything you want to find and everything you’re looking for. It’s a place where caring is...

  • BSA Officer

    1 week ago

    Malvern, United States BM Technologies, Inc. Full time

    Job DescriptionJob DescriptionPosition: BSA OfficerBMTX OverviewBM Technologies, Inc. (NYSE American: BMTX) - formerly known as BankMobile - is among the largest Banking-as-a-Service (BaaS) providers in the country, providing access to checking and savings accounts, personal loans, credit cards, and financial wellness. It is focused on technology,...

  • Associate Occupancy Planner

    1 week ago

    Malvern, United States JLL Full time

    JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and...

  • Quality Control Analyst

    3 days ago

    Malvern, United States Insight Global Full time

    Required Skills and Experience:-Minimum of a Bachelor Degree in science or equivalent technical field-Minimum of two years of experience working within biological or pharmaceutical system management-Experience in a Quality Control setting.-Skilled in basic and advanced knowledge of LIMS systems.-Knowledge and understanding of current Good Manufacturing...

  • Quality Control Analyst

    4 days ago

    Malvern, United States Insight Global Full time

    Required Skills and Experience:-Minimum of a Bachelor Degree in science or equivalent technical field-Minimum of two years of experience working within biological or pharmaceutical system management-Experience in a Quality Control setting.-Skilled in basic and advanced knowledge of LIMS systems.-Knowledge and understanding of current Good Manufacturing...

  • Quality Control Analyst

    5 days ago

    Malvern, United States Insight Global Full time

    Required Skills and Experience:-Minimum of a Bachelor Degree in science or equivalent technical field-Minimum of two years of experience working within biological or pharmaceutical system management-Experience in a Quality Control setting.-Skilled in basic and advanced knowledge of LIMS systems.-Knowledge and understanding of current Good Manufacturing...

  • Practice Manager

    3 days ago

    Malvern, United States Center for Orthopedic and Research Excel Full time

    Job DescriptionJob DescriptionPremier Orthopedics and Sports Medicine is looking for an Office Manager to oversee our Malvern, Exton, and Collegeville, PA offices.The Company: Premier Orthopaedics is a full-service orthopaedic practice formed in 2000 that specializes in the diagnosis and care for a wide range of orthopaedic injuries and conditions. Through...