Assistant 4

2 weeks ago


Spring, United States Hewlett Packard Full time

**Job Summary**

**Responsibilities**
- Holds responsibility for performing general administrative support tasks involved in an organization, while assisting supervisory and non-supervisory employees.
- Provide basic administrative support to a team or department, including tasks like data entry, filing, and managing office supplies.
- Manages and oversees complex calendars for senior management, ensuring efficient time management and prioritizing important meetings.
- Assists with both domestic and international travel arrangements for senior leadership, ensuring smooth logistics.
- Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company.
- Produces detailed reports, documents, and presentations as required, often involving data analysis or research.
- Ensures that confidentiality is maintained at all times, upholding the company's data protection and privacy policies.
- Takes initiative in anticipating needs and proactively offering solutions, demonstrating a proactive approach to administrative support.
- Ensures compliance with global process standards and actively participates in continuous improvement initiatives within the department.
- Provides guidance, mentoring, and training to individual contributors in lower-level roles, and contributes to their growth in the organization.

**Education & Experience** Recommended**
- High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
- Typically has 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.

**Preferred Certifications**
NA

**Knowledge & Skills**
- Administrative Support
- Billing
- Calendar Management
- Customer Data Management
- Data Entry
- Expense Reports
- Front Office
- Invoicing
- Microsoft SharePoint
- Office Equipment
- Office Management
- Office Supply Management
- Purchasing
- Travel Arrangements

**Cross-Org Skills**
- Effective Communication
- Results Orientation
- Learning Agility
- Digital Fluency
- Customer Centricity



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