Administrative Manager

4 weeks ago

San Bernardino County CA, United States San Bernardino County Full time

**The Job**:
The **Administrative Manager** **functions in a key capacity to assist the Deputy Director in establishing, implementing and monitoring the effectiveness of organizational policies and procedures for department operations. The incumbent may be responsible for a variety of oversight and management activities, including directing and coordinating fiscal, analytical, and programmatic operations, capital improvement projects, including facilities management. The incumbent is responsible for procurement functions; conducting and/or directing complex studies and advising the Deputy Director on findings and methods for effective solutions, and/or carrying out said solutions independently for areas of oversight; directing preparation of departmental or group budget; and managing personnel actions in the assigned area of responsibility.

The **Human Services - **Administrative Support Division** is dedicated to assisting Human Services departments and divisions in the delivery of services. By providing support, and sharing expertise, in the areas of budget and finance, contract administration, emergency services, facilities management, and storage and distribution. HS-ASD employs ethical, knowledgeable, and professional staff committed to helping customers reach their goals. **_There are currently two vacancies within HS-ASD in the Finance Unit and Contracts/Facilities Management Units._** The Finance Unit** provides budget and financial information to departments and processes payments to vendors and employees. The Finance Unit also ensures adherence to applicable accounting standards and provides fiscal controls to ensure appropriate procurement and purchasing procedures are followed.

**Services Include**:

- Process payments for services, supplies, and travel
- Issue temporary County travel credit cards and County procurement cards
- Procure items that have been approved through the ORS process
- Maintain records for vehicle fleet and copiers
- Develop, prepare, and review budgets for Transitional Assistance, Children and Family Services and Aging and Adult Services departments, support divisions, and subsistence budgets
- Provide fiscal analysis for Administration and Department Heads
- Monitor staffing levels and expenditures
- Prepare year-end expense and review estimates
- Prepare, monitor and submit the County Expense Claim that is sent to the State for reimbursement of all welfare claimable expenditures

**The Contracts/Facilities Units **provide supportive services, guidance and expertise to department, division, and program customers in the following areas: building facility management and ancillary project management; and procurements, Board Agenda Items, contract development, amendments, and monitoring.
- **_Official Title: _**_Administrative Manager_.

For more detailed information, refer to the Administrative Managerjob description.
**CONDITIONS OF EMPLOYMENT**

**Pre-Employment Process**: Applicants must pass a background investigation, which includes fingerprinting and credit check, prior to appointment.

**Travel**: Travel throughout the State and County may be required. Employees may be provided a County vehicle for travel or may occasionally be required to make provisions for such transportation; _mileage reimbursement is available at current IRS rate_. At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced and maintained for the individual providing the transportation.

**Minimum Requirements**:
**Experience**: Three (3) years of full-time equivalent administrative or management experience in the areas of: budget, operational/organizational analysis, fiscal analysis, and/or program planning, development and administration. _Experience _**_must _**_include at least _one (1) year of full scope supervisory experience_._

**- AND-**

**Education**: A Bachelor's degree in public/business administration, accounting, finance, or a closely related field.

**NOTE**: _Qualifying degrees or coursework must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degrees or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education._

**Desired Qualifications**:
**Selection Process**:
**Examination Procedure**:
**Application Procedure**:**EEO/ADA**:San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.
- **ADA Accommodation**:If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Requ

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