Office Team Specialist

2 weeks ago

Emeryville, United States Whole Foods Market Full time

**Responsibilities**:

- Provides administrative support for designated leader / team.
- Greets visitors, maintains visitor logs, and issues visitor passes as required.
- Receives incoming calls, routes calls to appropriate contacts and takes / relays messages.
- Provides initial point of contact for WFM in a professional and efficient manner.
- Manages high-volume telephone traffic via multi-line phone system.
- Coordinates visitor traffic in accordance with Central Security's guidelines.
- Receives messenger / courier deliveries and notifies mailroom and/or appropriate Team Members.
- Updates / maintains contacts and additional online lists for Security and WFM.
- Provides backup support for other Office Team responsibilities, including but not limited to intra-office relocations and workspace arrangements, reception desk coverage.
- Ensures office equipment and supplies are properly ordered, stocked, maintained and replaced as necessary.
- Makes sure kitchens are stocked with supplies.
- Maintains office equipment and supplies (printers, ink, toner, paper).
- Receives and logs incoming packages.

**Skills**:

- Uses Microsoft Office products, including Word, Excel, PowerPoint, Outlook, and SharePoint.
- Familiar with office equipment (copier, fax, shipping and receiving tools).
- Learns various departmental processes and procedures including but not limited to expense processing, document preparation and retention.
- Maintains a professional demeanor at all times.
- Ability to multi-task and quickly adapt in a fast-paced environment.
- Maintains confidential information.
- Normally receives general instructions on routine work and detailed instructions on new assignments.
- Works well as a team member, sharing responsibilities for tasks and objectives.
- Participates in team meetings and contributes ideas as appropriate.
- Builds stable internal and, as required, external working relationships.
- Works on routine assignments requiring limited judgment.
- Follows standard procedures and written directions to accomplish assigned tasks.
- Refers unexpected or difficult questions to higher levels.
- Understands the WFM organizational structure, associated hierarchy, and approval levels.
- Understands the types and timing of various departmental deadlines and events.

**Education & Experience**:

- High school diploma and 1-2 years' relevant experience.

The wage range for this position is $18.96 - $32.23 Hourly, commensurate with experience. Whole Foods Market offers 'œWhole Benefits". Whole Benefits may include health insurance, retirement plan benefits, eligibility for a store discount, paid time off and access to other benefit programs. Eligibility for Whole Benefits is determined under the terms of the applicable Whole Benefits plan at a person's date of hire.

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