Administrative Assistant 1/trainee, Central Office;
4 weeks ago
**Minimum Qualifications**
Non-Competitive Opportunity:
Transfer Opportunity:
**Duties Description**
The Office of Mental Health (OMH) is recruiting to fill a Administrative Assistant 1/Administrative Assistant Trainee, Grade 11, position assigned to the Office of Quality Improvement, Bureau of Inspection and Certification (BIC). The incumbent will be responsible for providing administrative support to the Bureau Director and professional staff members.
Specific duties to be performed may include, but are not limited to, the following:
- Provide general administrative support including fielding and screening calls (multi-line), fax and mail document processing and distribution, document preparation, and taking meeting minutes.
- Submit completed SFS travel documents and assist in claims resolution.
- Manage the procurement card including reconciling statements and processing claims with SFS.
- Procure office supplies and equipment as required (purchase orders, requests, vouchers, charge reconciliation, etc.).
- Maintain subscriptions.
- Collect and summarize statewide Bureau expenditures by facility as needed.
- Maintain the weekly schedules (calendar).
- Collect and assure completion of time and accrual records.
- Serve as the point of contact for state pool van and required documentation including driver LENS enrollment.
- Develop and maintain an office filing system and computer files.
- As available, assist in the set up for centralized meetings and events at 44 Holland.
- Provide orientation and local training to the temporary services employee as needed. This may include general orientation, network and building access, Outlook 365 overview and meeting scheduling procedures, multi-line phone operation and reporting for BHS.
- Submit approved requests for access and information technology hardware.
- Other tasks as assigned.
**Additional Comments**
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.
$39,215 (Administrative Assistant Trainee 1)
$43,768 (Administrative Assistant Trainee 2)
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