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Project Coordinator

3 months ago

North Adams, United States MASS MoCA Full time

Description:
This full-time position works directly with the Director and General Manager of Performing Arts on the administration and operation of a year round performing arts department.

About the Museum

MASS MoCA is a vibrant non-collecting art museum with approximately 300,000 square feet of exhibition space. Half of that space is dedicated to rotating 10-month exhibitions of which we present 4 to 6 large-scale exhibitions per year, along with smaller projects. The additional space is dedicated to long-term exhibitions in conjunction with artists, estates, and collections that run from 10 months to 25 years. MASS MoCA frequently works directly with artists on the fabrication of new commissions and large scale site specific installations.

**Duties and Responsibilities**
- The Project Coordinator helps the department organize events and think holistically about the department with a focus on the audience experience.
- The Project Coordinator will assist with interdepartmental performances and installations as they arise. Additionally, the Project Coordinator will draft and write artists programs and additional written materials for the department.
- Office responsibilities include maintaining the master database of the performing arts events at MASS MoCA, contract drafting and tracking, artist research and media coordination, check requests, budget tracking and receipt processing, office equipment upkeep, supply orders, and other duties as needed.
- The Project Coordinator is a liaison with other departments as needed including Communications and Content, Public Programs, Visual Arts, and more.
- The Project Coordinator is responsible for the front of house operations for all events throughout the year and also tracking the staff crowd management certificates and signing off on the safety of the performances before each event.
- This position will help to curate free events at The Chalet, the pop up stage at the FreshGrass festival, and musical events at the annual free day.
- In addition, this position coordinates all volunteer needs for the department, which include 65+ events per year and 2-3 festivals.
- Performing other duties as assigned or needed.

**Requirements**:

- High School Diploma required, Bachelor's Degree or equivalent experience, preferred.
- Must be proficient in Microsoft Office as well as Gmail and G-Suite
- Ability to be highly organized and prioritize to meet work deadlines in a fast-paced environment
- Strong attention to detail, accuracy, flexibility, organizational and interpersonal skills, team-oriented
- Strong communication skills are crucial, including public speaking, as well as the ability to write well.
- A strong work ethic, attention to detail, positive energy, and a passion for the mission of the MASS MoCA
- Experience working with audience and patrons is preferred

**Work Conditions**
- This position requires ability to work a flexible schedule, with availability on weekends, and holidays, and for events, programs, and festivals, including those after museum hours
- The majority of the workday is spent indoors, but occasional special events, exhibitions, and/or festivals may require working outdoors and in inclement weather

**Physical Requirements**
- Ability to stand, walk, and/or sit for extended periods of time
- The employee may occasionally be required to climb or balance, squat, kneel, and crouch
- The employee must be able to lift and/or move up to 25 pounds as required
- Must be able to verbally communicate with colleagues and guests
- Must be able to wear PPE when necessary

??MASS MoCA strongly encourages employees to be up to date with their COVID-19 vaccinations.

As defined by the National Labor Relations Act, this position is part of the bargaining unit for UAW Local 2110.

Non-exempt. Minimum starting rate of $20.00/per hour.