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Billing Associate
4 months ago
Envent Corporation
**Job Description**:
All job descriptions are a "general outline" of the duties and skills required for a particular position. Under no circumstance should an Associate interpret the duties listed in the job description as the ONLY duties that can be assigned to that Associate. Job descriptions may vary between business units and may change as the needs of the business change. Associates may be asked to perform duties not listed on the general job description when the needs of the business require them to do so. Any questions or disputes should be brought to the attention of Human Resources immediately.
Job Title: Billing Associate
Department: Finance
Reports To: Chief Executive Officer
FLSA Status: Exempt
Prepared Date: 05/17/2024
Job Code:
SUMMARY
The Billing Associate will be responsible for billing activities to ensure efficient and economical operation in providing accurate and timely customer invoices. Ensures the calculation of accurate billable charges and prepares final invoices. Conducts an on-going review of bill processing procedures and seeks opportunities to make cost-effective improvements.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Essential duties may vary according to region, division, area, and/or assignment. Other duties may be assigned.
2. Adhere to the Company’s Internal Control Policies and Procedures.
3. Process daily invoicing into tracking/reporting system.
4. Billing customer freight charges
5. Process invoices to customers via customer portals.
6. Research and adjust invoice discrepancies.
7. Maintains customer records and responds to general inquiries.
8. Compiles documentation and verifies pricing accuracy.
9. Research and resolve customer billing issues.
10. Performs miscellaneous billing duties as assigned
ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES
To perform this job successfully, an Associate must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable Associates with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
- HS Diploma or GED required.
- 1-2 years’ experience in area of responsibility.
- Ability to work under pressure and meet critical guidelines.
- Ability to multitask.
- During month end close, may require extra hours of work.
- Excellent customer service skills and phone manner.
PREFERRED QUALIFICATIONS
- Experience in the oil and gas industry.
- Working knowledge of economic and accounting principles and practices
- Reporting of financial data
ADDITIONAL TRAINING
Continuous on-site training as needed
CERTIFICATES, LICENSES, REGISTRATIONS
Associates must contain a valid driver's license
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an Associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable Associates with disabilities to perform the essential functions.
While performing the duties of this job, the Associate is regularly required to sit at a desk, use fingers to operate a computer keyboard, and use hands and arms to reach for files or manuals. The Associate is occasionally required to stand and walk around an office and talk or hear on the telephone or while communicating with others. Specific vision requirements for this job are close vision and the ability to adjust focus.
While performing the duties of this job, the Associate is regularly required to sit at a desk, use fingers to operate a computer keyboard or calculator, reach with hands and arms for manuals or papers, and talk or hear on the telephone or while communicating with others. The Associate frequently is required to stand and walk around an office. The Associate is occasionally required to stoop, kneel, or crouch to obtain files in file cabinets. The Associate must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an Associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable Associates with disabilities to perform the essential functions. The noise level in the work environment is moderate.
- The noise level in the work environment is usually quiet.
- The noise level in the work environment is usually moderate.
- The noise level in the work environment is usually moderate but can be loud when walking through an active construction site.
Development and Revision History
Developed by: Terry Mills, Sr. HR Manager
Approved by:
Revised as follows:
Revised by:
Approved by:
Reviewed and Agreed to: _____________________________
Date __________________
