Executive Assistant to The President

3 weeks ago

Chicago, United States brightpoint.org Full time

**Brightpoint** _(formerly known as Children’s Home & Aid)_ invites you to join our team of mission-driven staff who share a common vision: an equitable world where all children and families thrive in strong communities. As a leader in the human services sector for 140 years, we aim to advance the well-being of children by investing in families and strengthening communities through data-informed, collaborative, and preventative solutions.

The **Executive Assistant** will provide support to the daily operations of the President & CEO ensuring seamless coordination and support in all aspects of their day-to-day operations. As an Executive Assistant to the President & CEO and Board Liaison, you will play a pivotal role in optimizing the productivity and effectiveness of our President & CEO, contributing directly to the success of our organization's mission and goals.

**Core Responsibilities and Essential Job Functions**:
**Executive Office Management**
- Efficiently manages the CEO's schedule, including arranging meetings, conferences, and appointments, while prioritizing conflicting commitments and ensuring optimal time management.
- Anticipates the CEO’s needs in advance of meetings, travel, speaking engagements and other commitments, conferences, etc.
- Works closely with the CEO and, Chief of Staff and other executive team members to keep them well informed of upcoming commitments and responsibilities and follow up appropriately.
- Serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO.
- Drafts correspondence on behalf of the CEO as needed.
- Supports the executive team with internal and external meetings, including managing logistics such as catering, set-up, equipment, and other coordination.
- Participates as an adjunct member of the Executive team including assisting in scheduling and preparing minutes for all meetings.
- Builds and maintains positive relationships with key stakeholders, both internally and externally.
- Assists with travel arrangements and appointments as needed. Plans, coordinates, and manages travel, including flights, accommodations, ground transportation, and itineraries.
- Monitors and manages expense reports, reimbursements, and invoices for the CEO, ensuring compliance with company travel policies and other expense related procedures.
- Attends appropriate Brightpoint events, programs and meetings when needed.

**Board Management**
- Serves as Board liaison and assistant secretary to the Board of Trustees, the Foundation Board, Board Committees, and Ad hoc committees.
- Prepares and manages all logistics for Board meetings; schedules meetings; drafts agendas; and develops, compiles, and distributes presentation materials.
- Prepares accurate and timely minutes of all Board, Committee and Ad hoc Committee meetings, and maintains all board records and resolutions.
- Assists CEO with preparation of special correspondence to the Board, some of which are confidential in nature.
- Supports Board recruitment process and coordinates due diligence process, materials development, and tracking.
- Coordinates Board orientation process including onboarding and orientation materials for New Trustee.

**Standard Responsibilities**:

- Adheres to all policies and procedures as outlined in the Brightpoint Employee Handbook.
- Participates in regular supervision and staff meetings as required by department.
- Attends required trainings.
- Performs other duties as assigned.
- Bachelor's degree in Business Administration, Marketing, Communications, or Project Management or related field required.
- Minimum of 5+ years related experience supporting C-Suite executives, required.
- Proven ability to handle confidential information.
- Excellent written and verbal communication skills with the ability to adapt to communicate with diverse groups (parents, employees, state/federal officials, politicians, donors, trustees etc.)
- Exceptional project management and organizational skills, and the ability to manage multiple priorities in a complex environment.
- Demonstrates initiative, consistent follow-through, and the ability to work independently. Demonstrates critical thinking and problem-solving skills.
- Demonstrates attention to detail.
- Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, and the Google Suite of products.

**Job details**:

- **Compensation**:Range starts at $85,000 per year. Offers are commensurate with experience.
- **Benefits**:Medical/dental/vision insurance, 3+ weeks paid time off in the first year including the week between Christmas and New Year’s Day (PTO increases with tenure); 11 paid holidays, supplemental insurance options, 401(k) with match (more benefits details here).
- **Location**: 200 West Monroe Street (downtown Chicago loop).
- **Schedule**:Full-time; Hybrid (remote/in office one to two days per week).
- **Student Loan Forgiveness**: Brightpoint is an approved

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