Executive Assistant to Global President
1 month ago
Job Description
At Cboe, we inspire our people to solve complex challenges together because what we do matters. We provide the financial infrastructure that powers the global economy. As a leading provider of market infrastructure and tradable products, Cboe delivers cutting-edge trading, clearing and investment solutions to market participants around the world.
We are building inclusive ways to support professional and personal development while strengthening the trust we have earned as a global market leader. Our teams are empowered to share ideas, actively pursue them, and bring on a challenge. As champions of internal mobility and access to opportunity, we encourage our people to "go for it" and equip our managers with the training to coach their teams to the next level. Our Associate Resource Groups champion diversity, equity, and inclusion, giving associates a safe space to network, share ideas and create opportunities.
We are currently seeking a dynamic Executive Assistant who will provide support to the daily operations of the Global President, ensuring seamless coordination and support in all aspects of their day-to-day operations. As an Executive Assistant to the Global President, you will play a pivotal role in optimizing the productivity and effectiveness of our Global President, contributing directly to the success of our organization's mission and goals.
* Efficiently manages the Presidents schedule, including arranging meetings, conferences, and appointments, while prioritizing conflicting commitments and ensuring optimal time management.
* Anticipates the Presidents needs in advance of meetings, travel, speaking engagements and other commitments, conferences, etc.
* Works closely with the President and, other executive team members to keep them well informed of upcoming commitments and responsibilities and follow up appropriately.
* Serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the President.
* Drafts correspondence on behalf of the President as needed.
* Supports the executive team with internal and external meetings, including managing coordination such as catering, set-up, equipment, and other coordination.
* Participates as an adjunct member of the Executive team including assisting in scheduling and preparing minutes for all meetings.
* Builds and maintains positive relationships with key stakeholders, both internally and externally.
* Assists with travel arrangements and appointments as needed. Plans, coordinates, and manages travel, including flights, accommodations, ground transportation, and itineraries.
* Monitors and manages expense reports, reimbursements, and invoices, ensuring compliance with company travel policies and other expense related procedures.
* Attends appropriate Cboe events, programs and meetings when needed.
* Assists President with preparation of special correspondence to the Board, some of which are confidential in nature.
* Prepares and manages coordination for Board meetings; schedules meetings; drafts agendas; and develops, compiles, and distributes presentation materials.
Candidate qualifications:
* Bachelor's degree in business administration, Marketing, Communications, or Project Management or related field required.
* Minimum of 5+ years related experience supporting C-Suite executives, required.
* Strong understanding of inclusive leadership principles, relationship-based leadership models, and their application in diverse organizational settings.
* Proven ability to handle confidential information.
* Excellent written and verbal communication skills with the ability to adapt to communicate with diverse groups.
* Exceptional project management and organizational skills, and the ability to manage multiple priorities in a complex environment.
* Demonstrates initiative, consistent follow-through, and the ability to work independently. Demonstrates critical thinking and problem-solving skills.
* Demonstrates attention to detail.
* Must be able to demonstrate advanced proficiency technically such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams), Atlassian Confluence. Salesforce knowledge an advantage.
#LI-CS
Any communication from Cboe regarding this position will only come from a Cboe recruiter who has a @cboe.com email or via LinkedIn Recruiter. Cboe does not use any other third party communication tools for recruiting purposes.
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