Admin Support Ii
2 months ago
**POSITION TITLE**: Admin Support II
**JOB TYPE**: Regular, Full-Time, Hourly, Non-Exempt, Benefited, Union
**REPORTING TO**: Director and/or Designee
**SUMMARY**:
Since its founding as a teen drop-in center in 1972, Community Solutions (CS) has grown in both depth and breadth of services in response to the growing and changing needs in the community. As one of the most comprehensive nonprofit human services agencies in Santa Clara County and the surrounding areas, CS provides prevention, intervention, treatment, and residential services to more than 6,400 clients annually, helping them overcome the challenges posed by mental health issues, substance abuse, trauma, severe family dysfunction, sexual and domestic violence, and human trafficking.
Community Solutions has a compassionate, strengths-based, client-centered, and trauma-informed team and service delivery approach. Values of respect, integrity, excellence, compassion, celebration, initiative, and unity guide the organization’s culture.
As our Admin Support II, you will perform a variety of clerical assignments in support of Agency program staff, physician’s staff.
- A.A. Degree or equivalent and two years of related office experience required.
- Medical office or clinic experience strongly preferred.
- Bilingual in Spanish and English strongly preferred. The individual will preferably be bicultural.
- Knowledge of general office procedures required.
- Knowledge of mental health services and programs related to the treatment and rehabilitation for people with mental illness and/or substance abuse is preferred.
- Must have excellent customer service skills including a professional and pleasant telephone manner.
- Demonstrates cultural competency by effectively working with people differing in value systems, ethnicity, cultural backgrounds, language capabilities and disabilities.
- Works well independently with mínimal supervision.
- Works collaboratively with the team to maintain positive moral. Treats team members with respect, compassion and empathy. Shares acknowledgments and support as appropriate to build a healthy well-functioning team.
- Must have strength-based, problem solving and conflict resolution skills. Consistently applies good judgment and safeguards information to comply with all confidentiality requirements, ethical, and legal obligations of the program and Agency.
- Detail oriented with a high degree of accuracy when completing work assignments.
- Ability to work in a fast-paced environment. Flexible with changing work assignments when needed.
- Exhibits organizational skills and good time management with the ability to prioritize workload, handle multiple tasks and demands of the job.
**What You'll Be Doing in the role of Admin Support II**:
**General**
- Inputs and updates filing and record keeping systems, schedules, rosters and databases which contain program and/or Agency-wide statistics, as assigned, e.g., Outcomes tracking.
- Scans into the Electronic Medical Record system all client’s documentation not produced in AVATAR and processes the hard copy as directed in the Standard Operation Procedures.
- Handles routine inquiries and provides information on Agency activities, processes, established services and programs and refers inquiries/calls to other staff.
- Trains newly hired staff on chart room duties and/or program support procedures, as delegated by supervisor.
- Utilizes personal or Agency vehicle for Agency business, including, but not limited to, the transportation of program supplies and client charts.
- Attends and participates in Agency meetings and contributes to continuous quality improvement activities to enhance team and program development.
- Successfully completes all training requirements for this position to ensure Agency and contract compliance.
- Performs first aid as needed based on training and certification.
**Program Staff Assignment**
- Assists with scheduling and coordinating meetings/trainings.
- Creates, updates and maintains the Agency On-Call calendar and coordinates staff rotation.
- Conducts monthly billing reconciliation of services billed in UNICARE against what is in the client’s electronic or physical record.
- Supports monthly audit process by updating client review lists, planning and scheduling review dates with staff, logging and reporting issues and tracking resolutions with Clinical Program Manager. Follows up on audit reviews and cross checks Agency report with department report once review complete then submits to Quality Assurance.
- Assists Clinical Coordinator and Program Manager with eligibility issues/unsponsored list. Follows up with staff on eligibility issues/unsponsored list to make sure it has been complete.
- Creates reports that keep all program requirements updated and in compliance with County standards, e.g., Aftercare report.
- Reminds staff when mileage, schedules, timecards, and meetings are due. Reviews monthly staff mileage submission prior to su
We have other current jobs related to this field that you can find below
-
General Clerk II
5 days ago
Gilroy, United States ADC Management Services Full timeJob DescriptionJob Description***NOW HIRING***Recruitment Admin. Support Representative1280 1st St. Suite B Total Compensation: $24.63 per hour + 11 paid holidays + sick leaveMinimum Hourly Rate: $20.22 Health & Welfare Hourly Rate: $4.41Benefits Offered: Medical, Dental, Vision, Life, Disability Insurance & Retirement PlanEmployment Status: Full-Time...
-
Case Manager Ii
2 weeks ago
Gilroy, United States Rebekah Childrens Service Full time**Are you looking for an Agency that is Fun, Friendly, Collaborative, Exciting and Rewarding, you have found the right place.** Rebekah Children's Services is passionate about Mental Health and providing the best care to our clients, employees, and community. We are looking for individuals who share in our passion of Mental Health and Quality Care. We are...
-
Inventory Control Coordinator
2 weeks ago
Gilroy, United States Performance Foodservice Full time**Company Description** Performance Foodservice, PFG's broadline distributor, maintains a unique relationship with a variety of local customers, including independent restaurants and hotels, healthcare facilities, schools, and quick-service eateries. A team of sales reps, chefs, consultants and other experts builds close relationships with each customer,...
-
Travel OT
1 month ago
Gilroy, United States AlliedTravelCareers Full timeAlliedTravelCareers is working with Amare Medical Network to find a qualified OT in Gilroy, California, 95020!Pay Information$2,200 per weekAbout The PositionOccupational therapists treat disabled, ill, or injured patients with special equipment and the therapeutic use of daily activities. They help patients improve, regain, and develop the skills needed for...
-
Greenhouse Supervisor
2 weeks ago
Gilroy, United States VILMORIN-MIKADO Full timeGeneral information Position descriptionEmployment TypeRegular Full Time Contractual hoursFull-time FunctionRESEARCH & INNOVATION - RESEARCH OPERATIONS Salary range70 - 89 k Main Goal The fourth-largest seed company in the world. Limagrain is an international cooperative group created and directed by French farmers. As a creator and producer of plant...
-
Appointments Clerk
4 weeks ago
Gilroy, United States Kaiser Permanente Full time**Essential Functions**: - Register and admit patients to service area. - Secure information necessary for preparation of required forms. - Collect appropriate fees. - Verify charges from fee schedule, issue cash receipts, prepare charge slips and balance cash receipts. - Assist patients by having knowledge of the co-pays/applicable fees, facility, other...
-
Chiropractor
4 weeks ago
Gilroy, United States The Joint Corp. Full timeChiropractor - Gilroy, CA Gilroy, CA Part Time Looking for a new way of delivering quality chiropractic care? The right adjustment is all it takes. Here at The Joint Chiropractic, we’ve got your back. As one of our doctors, you will find that our unique operating model gives you all the support you need to focus on doing what you do best:...
-
Finance Manager
2 weeks ago
Gilroy, California, United States Heinzen LLC Full timeJob DescriptionThe ideal candidate will be responsible for collaborating with senior management to develop financial strategies for the organization. You must be comfortable handling substantial amounts of data, acting as a valuable business partner, decision maker, providing financial risk management, and offering support for strategic leadership to ensure...
-
Finance Manager
1 month ago
Gilroy, United States Heinzen LLC Full timeJob DescriptionJob DescriptionThe ideal candidate will be responsible for working with senior management to develop financial strategies for the organization. You are comfortable handling large amounts of data, acting as a business partner, decision maker, providing financial risk management and support for strategic leadership for the ongoing success of...
-
Finance Manager
4 weeks ago
Gilroy, United States Heinzen LLC Full timeJob DescriptionJob DescriptionThe ideal candidate will be responsible for working with senior management to develop financial strategies for the organization. You are comfortable handling large amounts of data, acting as a business partner, decision maker, providing financial risk management and support for strategic leadership for the ongoing success of...
-
Gilroy, United States Eden Housing Full timeJob Title:Janitor Actively supports Eden's mission of creating and sustaining high-quality affordable housing communities that advance equity and opportunity for all. Department: Property Operations Location: Varied Reports To: Property Manager or Maintenance II and Above FLSA Status: Non-Exempt Last Updated: August 29, 2023 POSITION SUMMARY Under...
-
Gilroy, United States Eden Housing Full timeJob Title:Janitor Actively supports Eden's mission of creating and sustaining high-quality affordable housing communities that advance equity and opportunity for all. Department: Property Operations Location: Varied Reports To: Property Manager or Maintenance II and Above FLSA Status: Non-Exempt Last Updated: August 29, 2023 POSITION SUMMARY Under...
-
Assistant Manager
1 month ago
Gilroy, United States Eden Housing Full timeJob DescriptionJob Description: Job Title: Assistant Manager Actively supports Eden’s mission of creating and sustaining high-quality affordable housing communities that advance equity and opportunity for all. POSITION SUMMARY Within established management operating and fiscal policy, the Assistant Manager assists the Community Manager in managing the...
-
Assistant Manager
4 weeks ago
Gilroy, United States Eden Housing Full timeJob DescriptionJob Description: Job Title: Assistant Manager Actively supports Eden’s mission of creating and sustaining high-quality affordable housing communities that advance equity and opportunity for all. POSITION SUMMARY Within established management operating and fiscal policy, the Assistant Manager assists the Community Manager in managing the...
