Administrative Assistant for Internship Coordinator
5 days ago
**DATE AVAILABLE**: ASAP / June 2024
**JOB TITLE**: Administrative Assistant for Internship Coordinator (Temp)
**DEPARTMENT**: MPS Art Therapy
**REPORTS TO**: Internship Coordinator
**WEEKLY SCHEDULE**:10 hours per week, flexible hybrid schedule
**COMPENSATION**:$21.00 per hour
**POSITION OVERVIEW**:The Administrative Assistant manages, processes, and organizes internship paperwork/surveys and basic administrative duties. This is a temporary position, with a weekly schedule of 10 hours per week, and flexible in-office days.
**DUTIES & RESPONSIBILITIES**:
- Provide administrative support to the internship coordinator
- Maintain and organize all digital internship reference folders for students, faculty and site supervisors
- Create and organize upcoming academic year internship documentation for all supervision students
- Review, organize and maintain files for affiliation agreements, and related student clearance and liability insurance documentation.
- Set up, organize, maintain, and regularly review student internship folders via Excel Sheet
- Regularly review student internship timesheets to ensure hour training requirements are being met and hours are added correctly
- Inform faculty supervisors and students regarding incomplete documentation
- Provide computer support and/or call I.T. Help Desk
- Provide tech support for site/faculty supervisors and students, regarding digital paperwork
- Create internship meeting signups for continuing students
- Manage and organize the Alumni Employment Survey
- Manage and organize End of Semester Surveys for Site Supervisors and Interns
**QUALIFICATIONS**:
- Bachelor of Arts required
- Previous office experience preferred
- Strong organizational skills
- High attention to detail is essential
- Strong written and oral communication skills
- Ability to work both independently and collaboratively is essential
- Proficiency with Microsoft Office, Excel, and Google Work Space
**WORKING AT SVA**
School of Visual Arts has been a leader in the education of artists, designers, and creative professionals for more than seven decades. With a faculty of distinguished working professionals, a dynamic curriculum, and an emphasis on critical thinking, SVA is a catalyst for innovation and social responsibility. Comprising over 7,000 students at its Manhattan campus and over 41,000 alumni from 128 countries, SVA also represents one of the most influential artistic communities in the world. For more information about the College's 30 undergraduate and graduate degree programs.
The School of Visual Arts is an equal opportunity employer. Diversity and inclusion is a core principle of the College. SVA enjoys a community that represents a significant number of historically underrepresented communities, ethnic and religious backgrounds, gender identities, diverse abilities, and foreign countries, and all are encouraged to apply.
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