Executive Assistant

3 weeks ago

Washington, United States Aegis Corps, Inc. Full time

ACI is seeking an Executive Assistant (EA) with a** Public Trust Clearance** to provide the organizational support necessary to meet the needs of a high profile project. Job location is in Washington DC.

Duties include but not limited to:

- Data collection, processing, and analysis in support of specific management systems (Action Tracker, etc.), including analyses of quantitative and qualitative survey data.
- Manage flow of correspondence, classified and unclassified.
- Produce, coordinate, and distribute of unclassified and classified documents.
- Coordinate, distribute and maintain facsimile records. Program and operate speed dial on fax machines; Maintain the calendar for senior management program officials. Keep senior management and staff members informed of relevant organizational events.
- Distribute and track action items to appropriate program and departmental elements.
- Review, screen, control, maintain records, and coordinate responses on incoming correspondence.
- Edit and produce final copy of formal correspondence, correspondence summaries, briefings, reports and a wide variety of other analytical, process flow, financial spreadsheets, narratives, tabular and statistical documents.
- Review documents for official signature, coordination or concurrence, for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines.
- Establish and maintain office files and databases, including electronic data files architecture consistent with industry standard file storage/structure methodologies.
- Assist in preparing inter-agency meeting or conferences and setting up teleconferences and video conferences.
- Coordinate training for personnel assigned.
- Coordinate long distance travel for staff personnel assigned.
- Assist with official visitor arrangements.
- Oversee all office administrative functions.
- Draft as needed and maintain administrative procedures such as contact lists and shared calendars.
- Interface with other support services including internal and external organizational POCs.
- Support legislative analysis, tracking and administrative support to facilitate programmatic activities.
- Assist and facilitate program offices in the development of strategic plans, business plans, and long-term planning documents with activities including facilitating group meetings, meeting preparations, providing drafts of meeting minutes, road-mapping activities, and desktop publishing.

**Requirements**:

- Ability to work in a very fast paced organization. Multitasking is essential.
- Strong proficiency in MS Word, Excel, Outlook, and PowerPoint
- Pleasant, tactful and professional attitude and appearance
- Excellent writing, editing, and proofreading skills
- Must perform well under pressure and high workloads, and be able to communicate effectively.
- U.S. Citizenship

You must be a US CITIZEN - an active **Public Trust Security Clearance** preferred

Salary will be commensurate with experience. Aegis Corps, Inc. is a growing company and there may be opportunities for advancement. We have a generous benefits package including health, dental, and disability insurance, paid time off, 10 holidays, company provided life insurance and a 401K.

Aegis Corps, Inc. is an Equal Opportunity Employer.

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