Construction Project Administrator

2 weeks ago

Farmingdale, United States PM Construction Services Full time

**Join Our Team Administrative Project Coordinator Wanted**

Are you organized, detail-oriented, and thrive in a fast-paced environment? Do you have a passion for the construction industry and want to be a crucial part of our team's success? If so, we want you to join our growing family at PM Construction Services

PM is seeking (2) entry to mid-level **Administrative Project Coordinators ** to join our team at our Long Island Farmingdale location. Job hours are 7:30 am to 4:30 pm in person Monday to Friday.

We expect you to work collaboratively and think progressively in a teamwork environment where communication, organization and efficiency is our key to success.

**About Us**: At PM Construction Services, we're dedicated to delivering top-quality construction projects to our clients. With a reputation for excellence, integrity, and innovation, we specialize in wide range of commercial construction services and building maintenance and facility maintenance services.. Our team is comprised of skilled professionals who are committed to exceeding client expectations while fostering a collaborative and rewarding work environment.

**Responsibilities**:

- Provide administrative support to project managers and field staff.
- Assist in the coordination of project activities, including scheduling, procurement, and subcontractor communication.
- Maintain accurate project documentation, including contracts, change orders, and RFIs.
- Prepare and distribute project reports, meeting minutes, and correspondence.
- Facilitate communication between project stakeholders, including clients, architects, engineers, and subcontractors.
- Help ensure compliance with project specifications, safety regulations, and quality standards.
- Perform general office duties, such as answering phones, filing, and organizing office supplies.
- Bid & Sales Packages & Proposals, Qualifications, Sales Packages & Presentations
- Produce AIA Contracts & various Construction Related Documents
- Project Setup, Billing, Change Estimates, Change Orders
- RFI's, Submittals, Transmittals, Permits, Meeting Minutes & Correspondence Logs
- Subcontractor - verification of Insurance, Lien Waivers, Closeouts
- Sales & Client Setup; Insurance, Purchase Orders, Insurance Certificates
- Various diversified accounting and administrative duties as directed.

**Requirements**:

- Minimum of 2 years of experience in administrative support, preferably in the construction industry.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to multitask and prioritize tasks effectively in a deadline-driven environment.
- Knowledge of construction terminology and processes is a plus.
- Bachelor's degree in business administration, construction management, or related field preferred.
- Must be good with technology; proficient in Microsoft Office, Word, Excel and Outlook. Sage A+ Notary A+.
- Individual must read, interpret and follow established procedures.
- Possess the ability to work independently and multi-task with accuracy in our fast-paced work environment.

**Why Join Us**:

- Competitive salary and benefits package.
- Opportunities for growth and professional development.
- Work with a talented and passionate team on exciting projects.
- Collaborative and supportive work environment.
- Make a meaningful impact on the success of our projects and the satisfaction of our clients.

**Benefits**:

- 401(k)
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance

If you're ready to take your administrative career to the next level and contribute to the success of dynamic construction projects, we want to hear from you Please submit your resume outlining your qualifications and interest in the position. Join us in building a brighter future with PM Construction Services
- PM Construction Services is an equal opportunity employer._

Pay: $20.00 - $25.00 per hour

Expected hours: No less than 40.0 per week

**Benefits**:

- 401(k)
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Administrative: 3 years (preferred)
- Construction administrative: 2 years (required)

Work Location: In person

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