Assistant Real Estate Manager

2 months ago

Chicago, United States JLL Full time

JLL supports the Whole You, personally and professionally.

**Key Responsibilities**:
Ensure adequate support for the delivery of sublease management and property management support services.
Serve as a POC for subtenants, and a key liaison between the subtenants, landlord and property management stakeholders.
Help to develop, deliver, and maintain detailed reporting systems as per client agreement specifics.
Collaborate with the client to deliver Key Performance Indicators (KPIs) related to sublease management, reporting performance on a quarterly basis.
Support the Lease Administration team as necessary when following up on rent collections and all associated charges and fees, insurance certificates, lease compliance.
Support Lease Administration in maintaining a comprehensive sublease database.
Compile and deliver reports, monitoring sublease terms, payment reconciliations, and ensuring the accuracy of sublease data in the lease administration system.
Review the billing of subtenant charges, monitoring lease expense bills, and ensuring cost recoveries align with sublease agreements.
Communicate with subtenants and the client to facilitate the management of agreements, ensuring compliance with terms and managing financial transactions related to security deposits and other monies.
Maximize cost recoveries to reduce out of pocket costs for the client.
Support the preparation of annual sublease operating budgets, reforecasts, and manage cost allocations.
Proactively involved in sublease management processes, including coordinating actions with the client’s various departments for meeting sublease obligations, compliance with sustainability programs, and facilitating property transfers.
Help to maintain the operations playbook detailing sublease management reporting processes and protocols to ensure continuity.

**Essential Duties**:
Serve as a liaison with the client for property-related matters related to subtenants and subleases.
Perform regular, in-person or virtual site visits and inspections to ensure compliance with sublease agreements.
Coordinate tenant move-ins and outs in accordance with sublease terms, with the support of their Real Estate Manager.
Support the implementation and enforcement of management plans for unoccupied properties.
Ensure all sublease documents and master lease documents are aligned.
Provide bi-weekly tracking reports of sublease terms and critical dates.

**Qualifications**:
Bachelor’s degree in Real Estate, Business Administration, or a related field.
At least 3 years of commercial, third-party property management experience, working with multiple tenants and sub-tenants.
Knowledge of commercial real estate laws and practices, especially in leasing and subleasing.
Tech industry experience preferred.
Strong financial acumen and familiarity with budgeting, forecasting, and reporting.
Ability to interpret and analyze contracts and financial statements.
Proficiency with commercial real estate software, Google Suite, and Microsoft Office Suite.
Exceptional communication and interpersonal skills, with the ability to manage client relationships.
Organized, detail-oriented, and capable of supporting multiple projects simultaneously.
Willingness to travel as per job requirements.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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