Office Manager

2 weeks ago

Joliet, United States City of Joliet Full time

Job Overview:
The City of Joliet, located just 45 minutes southwest of Chicago, is the 3rd largest city in Illinois, with a population of over 150,000. Joliet is a river city with a historic downtown, two casinos, and various attractions, such as the Rialto Theatre, Old Joliet Prison, Illinois Rock and Roll Hall of Fame, and the Slammers Baseball Stadium, to name a few. Joliet is currently seeking a talented individual to join our team as an Office Manager in the Mayor's Office. Besides a competitive salary, we offer a quality benefits package including health insurance, paid sick and vacation time, life insurance, flexible spending account, and retirement plans just to name a few.

Essential Duties and Responsibilities:

- Performs routine and complex clerical and administrative work for the Mayor’s office.
- Manages Mayoral appointment board and commissions portal as well as corresponding memos.
- Develops and maintains office forms and procedures and assists with administrative tasks involving personnel, budgeting, and facilities.
- Prepares agendas and supporting materials.
- Prepares and distributes minutes and reports.
- May publish meeting notices, media releases, calendars, city information or provide backup to newsletter creation.
- Assists in scheduling of appointments for the Mayor and City Council.
- Coordinates and schedules the Mayor and City Council for special events and Citizens appointments.
- Registers the Mayor and City Council for conferences and seminars.
- Makes travel arrangements and itineraries.
- Answers the telephone.
- Receives the public and answers questions.
- Responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons.
- Operates various office equipment as required.
- Receives, stamps, and distributes incoming mail processes outgoing mail.
- Ability to understand and follow complex oral and written directions.
- Ability to maintain complex clerical records and prepare reports from such laws, ordinance, regulations and established policies.
- Performs other duties as assigned.

**Peripheral Duties**:
Composes, types and edits correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.

Liquor Licenses(Liquor licenses are issued out of the Mayor’s Office as Liquor Commissioner)
- Assists Deputy Liquor Commissioners as needed.

Joliet Slammers(City of Joliet Suite)
- Maintains and distributes the suite tickets during the season
- A. Mayor/ Council
- B. Employees
- C. Retirees
- D. Not for profit organizations

Necessary Knowledge, Skills & Abilities:
Knowledge of computers and electronic data processing, including Microsoft Office software, such as Word, Excel, and Outlook.
- Bi-lingual in Spanish desired but not required
- Excellence in oral and written communication.
- Strong organizational skills and meticulous attention to detail.
- Ability to type accurately from a clear copy or rough draft at the rate of 55 wpm.
- Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures; some knowledge of accounting principles and practices. Knowledge of word processing software such as Word.
- Skill in operation of listed tools and equipment.
- Ability to effectively meet and deal with the public.
- Ability to handle stressful situations and creatively problem solve.
- Ability to maintain complex clerical records, prepare reports, and make routine decisions in accordance with laws, ordinances, regulations, and established policies.

Minimum Qualifications:

- A. Graduation from a high school or GED equivalent with specialized course work in general office practice such as typing, filing, accounting and bookkeeping, and
- B. Two (2) years of increasingly responsible related experience, or any equivalent combination of related education and experience.
- Any equivalent combination of education and experience which provides the required knowledge, skills and ability.

Pay: $53,438.00 - $82,433.00 per year

**Benefits**:

- Health insurance
- Paid time off

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person

  • Office Assistant

    2 weeks ago

    Joliet, United States Accents Lighting Full time

    Job DescriptionJob DescriptionWe are seeking an office assistant to join our team! You will perform clerical and administrative functions to drive our company's success.Responsibilities include (but are not limited to): answering phones and emails quickly and in a professional manner, light accounting duties including bookkeeping in QuickBooks online,...

  • Business Office Manager

    5 days ago

    Joliet, United States SCA Health Full time

    Overview: Today, SCA Health has grown to 11,000 teammates who care for 1 million patients each year and support physician specialists holistically in many aspects of patient care. Together, our teammates create value in specialty care by aligning physicians, health plans and health systems around a common goal: delivering on the quadruple aim of high-quality...

  • Office Assistant II

    3 days ago

    Joliet, United States Joliet Junior College, IL Full time

    Position Title: Office Assistant II Job Description: POSITION TITLE: Office Assistant II STATUS: Part time DEPARTMENT: Student Development DIVISION: Admissions CLASSIFICATION: Non-exempt UNION: TOSSC REPORTS TO: Director of Admissions and Recruitment PLACEMENT: Clerical Grade 6 MINIMUM PAY RATE: $16.47 per hour Reasonable accommodations may be...

  • Office Assistant I

    3 days ago

    Joliet, United States Joliet Junior College, IL Full time

    Position Title: Office Assistant I Job Description: POSITION: Office Assistant I STATUS: Full-Time DEPARTMENT: Student Advising Center DIVISION: Student Development CLASSIFICATION: Non-exempt UNION: TOSSC REPORTS TO: Manager, Student Advising Center PLACEMENT: Clerical, Grade 5 MINIMUM PAY RATE: $17.88 per hour Reasonable accommodations may be...

  • Office Assistant II

    3 days ago

    Joliet, United States Joliet Junior College Full time

    Position Title:Office Assistant IIJob Description:POSITION TITLE: Office Assistant II STATUS: Part time DEPARTMENT: Student DevelopmentDIVISION: Admissions CLASSIFICATION: Non-exempt UNION: TOSSCREPORTS TO: Director of Admissions and RecruitmentPLACEMENT: Clerical Grade 6MINIMUM PAY RATE: $16.47 per hourReasonable accommodations may be made to enable...

  • Office Assistant I

    3 days ago

    Joliet, United States Joliet Junior College Full time

    Position Title:Office Assistant IJob Description:POSITION: Office Assistant ISTATUS:Full-TimeDEPARTMENT: Student Advising CenterDIVISION: Student DevelopmentCLASSIFICATION: Non-exemptUNION: TOSSCREPORTS TO: Manager, Student Advising CenterPLACEMENT: Clerical, Grade 5MINIMUM PAY RATE:$17.88 per hourReasonable accommodations may be made to enable individuals...

  • Unarmed Security Officer

    5 days ago

    Joliet, United States Arms Security Corporation Full time

    **Arms Security Corp is looking for full-time and part-time unarmed security officer with minimum of 2 year's experience in the field, valid PERC card and 20h training certificate.** We are looking for a security guards who will work in the New Lenox, IL (morning, afternoon or overnight shifts). **Duties**: - Patrol and monitor premises regularly to...

  • Site Manager

    Found in: Talent US C2 - 2 weeks ago

    Joliet, United States SBM Management Services Full time

    Site Manager Operations Leadership Jobs Joliet, Illinois Description Position at SBM Management SBM Management is searching for a dynamicSite Manager! The Site Manager coordinates and directs operations necessary to carry out contractual responsibilities of the company, including all planning, supervision, budgeting, vendor and supplier contact, customer...

  • Chief Nursing Officer

    1 day ago

    Joliet, United States Ascension Full time

    Benefits Paid time off (PTO) Various health insurance options & wellness plans Retirement benefits including employer match plans Long-term & short-term disability Employee assistance programs (EAP) Parental leave & adoption assistance Tuition reimbursement Ways to give back to your community *Please note, benefits and benefits eligibility can vary by...

  • Customer Success Manager

    2 weeks ago

    Joliet, United States CareerBuilder Full time

    Job Description Customer Success Manager Innovative manufacturer of zero-emission vehicles Leader in transportation electrification in North America Its us! Every day, in our own way, we help improve our environment and our society. Come build the future with us! Why you should join our team Youll work in an exciting and constantly evolving work environment...

  • Rn Case Manager

    2 days ago

    Joliet, United States Duly Health and Care Full time

    Overview: - Full-Time, 40 hours per week. Monday through Friday, 8:00 a.m. to 5:00 p.m.; flexibility to work later as needed - Location: Joliet - Good enough isn’t for us. Duly Health and Care’s team members show up every day driven to exceed expectations. We see and support the remarkable in every person within and beyond the walls of our work._ - Duly...

  • Telecom Construction Manager- Joliet, IL

    3 weeks ago

    Joliet, United States RLM Underground, LLC Full time

    Job DescriptionJob DescriptionDescription:Company Overview:RLM Underground was established in 2016 and specializes in underground telecom construction projects throughout the Midwest. RLM has rapidly grown at staggering rates leading to expanding its construction and operating capabilities into being a full-turnkey telecommunications contractor. Over the...

  • Sr. Engineering Manager

    2 weeks ago

    Joliet, United States CareerBuilder Full time

    We are seeking to hire a Sr. Engineering Manager for a Direct Hire opportunity for our client in Joliet, IL. Our client is a major manufacturer of inorganic commodities and specialty chemicals. Essential Duties & Responsibilities:The Senior Manager, Engineering, will be responsible to manage the corporate engineering team responsible for identifying,...

  • 44301-i/l-supervision (Cic) - Quality Manager

    3 weeks ago

    Joliet, United States The Royal Group Full time

    The Royal Group, a subsidiary of Schwarz Partners, is currently seeking a Quality Manager to support our Cicero, IL facility. The Quality Manager is responsible for developing, planning, directing Quality activities in support of the company’s quality assurance operations and goals. Ensures that company standards are achieved and maintaining a focus on...

  • 44301-I/L-Supervision (Cic) - Quality Manager

    Found in: Talent US C2 - 3 weeks ago

    Joliet, United States The Royal Group Full time

    The Royal Group , a subsidiary of Schwarz Partners, is currently seeking a Quality Manager to support our Cicero, IL facility. The Quality Manager is responsible for developing, planning, directing Quality activities in support of the company’s quality assurance operations and goals. Ensures that company standards are achieved and maintaining a...

  • Client Services Associate

    6 days ago

    Joliet, United States Midland States Bank Full time

    **Client Services Associate** **Salary Range: $50,200 - $62,700**Posi**tion Summary** - The Client Services Associate ensures the highest level of customer satisfaction by providing excellent service and support to our clients. This role assists the Wealth Management _Sales personnel, and_ works closely with the Wealth Management Advisor or Trust Officer in...

  • Substance Use Disorder Case Manager

    2 weeks ago

    Joliet, United States Stepping Stones, Inc. Full time

    Job DescriptionJob DescriptionQUALIFICATIONS: Requires knowledge of person centered, strength-based counseling, case coordination, and treatment/recovery planning using ASAM Criteria. Requires excellent communication, writing, and organizational skills and a working knowledge of Microsoft Office. Must have Addictions Counselor certification, a related...

  • Medical Assistant

    2 weeks ago

    Joliet, United States My Family Doctor Full time

    Job DescriptionJob DescriptionSeeking a friendly person with good time management skills for medical receptionist at small doctor's office. Duties include: answering the phone greeting patients checking insurances taking notes making calls scanning and faxes. Taking payments and posting them and medical records. Company DescriptionSmall family practice...

  • Client Services Associate

    1 day ago

    Joliet, United States Midland States Bancorp, Inc. Full time

    The Client Services Associate ensures the highest level of customer satisfaction by providing excellent service and support to our clients. This role assists the Wealth Management Sales personnel, and works closely with the Wealth Management Advisor Client Service, Associate, Relationship Manager, Officer, Management, Client Relations, Banking, Business...

  • Client Services Associate

    3 days ago

    Joliet, United States Midland States Bancorp, Inc. Full time

    The Client Services Associate ensures the highest level of customer satisfaction by providing excellent service and support to our clients. This role assists the Wealth Management Sales personnel, and works closely with the Wealth Management Advisor Client Service, Associate, Relationship Manager, Officer, Management, Client Relations, Banking, Business...