Accounting Clerk

3 weeks ago

Chicago, United States InterContinental Full time

**_RELATIONSHIPS:_**

**Internal**:Reports directly to the Accounting Manager

**External**:Hotel guest/visitors, vendors and repair personnel

**Accounts Receivable Tasks**:

- Completes daily A/R transfer programs and maintains A/R records.
- Ensures prompt and accurate invoicing of all accounts.
- Performs billing of all outstanding accounts every 3 days and ensures all bills are processed within 3 days of departure.
- Processes all credit card corrections, payments and compression in OPERA on a daily basis.
- Reviews all OPERA PM accounts.
- Reviews and settles credit balance on a daily basis.
- Handles all billing inquiries and complaints. Documents and resolves all such situations, advises managers of problems. Gives all necessary answers to the client on a timely basis.
- Attends meetings and hotel training sessions as required by hotel management.
- Researches and resolves all guest inquiries.
- Prepares all documentation pertinent to inquiries settlement.
- Send all refunds documentation (credit card credit, check request ) to the assistant controller for review and approval on a daily basis.
- May act as departmental trainer for specific areas of expertise.
- Cooperates, coordinates and communicates with guests and other departments in matters concerning issues of credit, follows up on outstanding accounts and assist with credit requirements.
- Verifies the credit worthiness of all prospective hotel customers.
- Oversees the research of billings inquiries, returned checks and other claims with the A/R team.
- Collection of overdue accounts.
- Reviews billing for completeness and correctness.
- Reviews daily A/R payments: Checks received by mail, bank transfers and applies payments to appropriate charges.
- Conducts monthly credit meetings.
- Attends pre-convention meetings.
- Coordinates billing of group with client, conference services, sales and reservations.
- Coordinates with department management uncollectable accounts and potential quarterly write-offs.
- Maintains and updates credit policy that is compatible with both the local market and IHG policies and procedures.
- At IHG, we are committed to providing our employees with a safe, secure and healthy workplace. It is your responsibility to comply with all workplace health and safety requirements, including any department specific training regarding equipment and procedures.
- Perform other duties, tasks and special projects as assigned.

**General Cashier Tasks**:

- Empties the cashier drop box in the security office with a witness and verifies the number of envelopes to the signature log.
- Counts the contents of the envelopes and makes sure that the content is the same that the cashier wrote on the envelope.
- Prepares the general cashier daily summary.
- Prepares bank deposit, ensuring that all checks are endorsed.
- Prepares the foreign exchange and calculates the corresponding amount in local currency for reimbursement.
- Prepares and distributes due backs, makes change for the front office and outlet employees.
- Counts contents of safe (general cashier house bank) on a daily basis.
- Disburses petty cash at general cashier hours.
- Completes audits every month for employees who have banks issued.
- Prepares house bank contracts for new cashiers and issues new banks upon requests authorized by the Director of Finance. Maintains accurate file of all current contracts.
- Prepares petty cash reimbursement for Director of Finance review.
- Assists with administrative tasks with the Accounts Payable specialist.
- Works with income auditing task to ensure work is completed when staff is on vacation of away from the office.
- Works with Accounts Payable to ensure all vendor statements are reconciled.
- Performs other duties, tasks and special projects as assigned.

**Accounts Payable Tasks**:

- Requests central A/P in Atlanta to set up supplier number for each supplier with form W-9 completed.
- Reviews documentation from receiving clerk for proper support and approvals.
- Responsible for the compliance with JP Morgan Chase credit card procurement and reconciliation.
- Reviews invoices received by mail and either circulates them to department heads for approval or matches with delivery notes.
- Posts and updates invoices and delivery notes, assigning account coding when necessary.
- Research vendor statements and resolves discrepancies.
- Processes disbursements on a timely basis to maintain favorable vendor relations.
- Research vendor inquiries and pending items on a timely basis.
- Runs control group register report, matching all entries with invoices and supporting documents for Finance leaders.
- Performs computer input of check requests from departments, i.e. TER’s, and ensures proper General Ledger account numbers and required signatures.
- Maintains orderly filing system for copies of checks, all supporting documents and invoices to be paid.
- Processes group commission payments.
- Attends meetings and hotel training sessions as

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