Accounting Clerk

1 week ago

Chicago, United States Aquamoon, LLC Full time

**Title**:Accounting Clerk - Accounts Receivable**

**Part time: 20hrs/wk**

**General Description**:The Accounts Receivable Clerk is part of the Finance Team, reports to the Manger of Administration and Finance, and is responsible for the majority of accounts receivable tasks at Aquamoon. The AR Clerk also assists in other accounting functions such as general accounting tasks and accounts payable duties.

Approximate % of time: Principal Job Duties and Responsibilities:
**40 % - Invoicing**:
Responsible for all major components of our billing/ invoicing which includes but is not limited to:
1) Monthly billing cycle:
a) Generates invoices from templates in preparation of our monthly billing cycle, and for special projects, etc. (as needed)

b) Tracks billables (labor, materials, etc.) throughout the month and adds these items to our client’s invoices appropriately.

2) Aging receivables:
3) Maintains client list in Quick books

a) Adds new clients to QB upon receipt of contract.

b) Generates invoice template for client upon addition to QB.

c) Deactivates clients as needed.

**30% - Receivables**:
Collects and processes payments from clients and posts to QuickBooks. This includes processing physical checks received by mail from clients, ACH payments, credit cards on file through Paymentech, and various random but infrequent forms of payment such as Zelle, etc. Manages client payment data, including credit card info.

**20 % - Record Keeping**:
1) Maintains inventory pricing in QuickBooks.

a) Works with COO & Director of Animal Care to streamline ordering process and leverage buying power to search for cost savings. Ensures that existing inventory pricing is accurately reflected in Quick Books. Suggests supply inventory strategies to help maximize supply availability to our team while minimizing shelf rot.

2) In addition to the required work in QuickBooks, the Accounts Receivable clerk will also maintain other accounting records. These include but are not limited to managing library of executed contracts, various physical records and other accounting and budget related spreadsheets.

**5% - Special Projects/ Continuous Improvement**:
Works with the Manager of Administration and Finance on various projects each with the goal to improve our operation in one or more of the following ways; improved quality, streamlined process, cost containment, etc.

**5% - Other Duties as Required**:
Participates in regularly scheduled meetings with management, including monthly finance meetings, and other strategic or operational meetings as requested.

**Requirements**:
Education: Associates in Business or related field with related coursework or experience preferred.

Proficiency in Quick Books is required.

Familiarity with COUPA is preferred.

Other Requirements: The Accounts Receivable Clerk may be required to work unusual hours or on unscheduled days during urgent and emergent operational circumstances, during staff continuity disruptions, when quality control issues exist, or when growth opportunities are present.

Strong interpersonal, team ethic, and communication skills required.

Strong customer service and client relation skills required.

**Job Type**: Part-time

Pay: $24.00 - $27.50 per hour

Expected hours: 20 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Life insurance
- Paid time off
- Vision insurance

Experience level:

- 2 years

Physical setting:

- Office

Schedule:

- Day shift
- Monday to Friday

Application Question(s):

- In a few sentences, please tell us why you would like to join our team.

**Experience**:

- Accounting: 1 year (required)
- QuickBooks: 1 year (required)

Ability to Commute:

- Chicago, IL 60612 (required)

Work Location: In person

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