Assistant to Director

2 weeks ago

Tempe, United States Arizona State University Full time

At Arizona State University, we measure ourselves not by whom we exclude, but rather by whom we include and how they succeed. Unlike many other top film schools, which measure themselves by who they exclude, The Sidney Poitier New American Film School is inclusive. ASU's undergraduate film majors represent the creative diversity of our country, with more than 40 percent of its students from under-represented backgrounds.

Under the direction of the Director, the Assistant to the Director will handle administrative direction, perform work of considerable responsibility in administering services, personnel, and a set of programs which provide support to the faculty and staff assigned within the School/College/Department. Serves as a liaison to the college/department, to other units of the university, to committees within, and to outside constituencies.

About The Sidney Poitier New American Film School
Spread across three locations including LA, The Sidney Poitier New American Film School offers students access to cutting-edge filmmaking facilities, networking with industry professionals and exclusive events and internship opportunities at a fraction of the cost charged by legacy film schools. Unique to The Poitier Film School is the Media and Immersive eXperience (MIX) Center in Mesa, a world-class facility for film, media arts, design and emerging technology. Its script-to-screen capabilities allows students to learn every aspect of the filmmaking process with its soundstages, color-grading room, sound-mixing studios, editing bays and screening theaters. Learning all aspects of film, including writing, directing, editing, cinematography and sound design, gives students not just valuable experience, but a full picture of career possibilities in the creative economy, building a foundation for long-lasting success in a competitive industry. The Poitier Film School continues to grow in LA, where students can learn their craft in the entertainment capital of the world as they network, land internships and begin their careers.

**Job Family**
- Administration

**Department Name**
- New Amer Film School

**Full-Time/Part-Time**
- Full-Time

**VP Code**
- EXEC VP/PROVOST

**Scope of Search**
- Open

**Grant Funded Position**
- This is not a grant funded position and is not contingent on future grant funding.

**Salary Range**
- $45,000 - $60,000 per year; DOE

**Close Date**
- 01-May-2024

**Category**
- 02

**Essential Duties**
- Facilitates, with the associate directors, a variety of complex programs and activities.
- Serves as a conduit of information from university personnel, faculty and staff on issues that impact the Dean and the Office of the Director.
- Screens and refers telephone inquiries from members of the university community and the public on behalf of the Director for problem resolution and resource referral.
- Manages the director's calendar; coordinates and arranges for the director's calendar to ensure optimal use of time
- Compiles, prepares, and maintains background material related to meetings, events, and travel Coordinates and tracks follow up items to ensure timely completion of tasks
- Coordinates arrangements for a variety of Director's Office events and activities.
- Reviews and follows-up on academic and program issues surfaced during meetings and events.
- Assembles agenda items for meetings and events and maintains official meeting records.
- Reviews the Director's mail and prepares draft responses or directs to appropriate individuals for response and/or action signed by the Director.
- Performs special assignments as instructed by Director.

**Minimum Qualifications**

Bachelor's degree in a related field AND four (4) years experience in an administrative position; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved.

**Desired Qualifications**
- Demonstrated knowledge of academic policies, procedures, and organization.
- Demonstrated knowledge of program management and administration principles, practices and procedures.
- Demonstrated knowledge of computer software, including proficiency with Microsoft Office software or its equivalent.
- Evidence of effective communication
- Experience in dealing with a wide range of topics, including confidential and sensitive information.
- Experience in maintaining effective working relationships in a diversified population.
- Experience in analyzing and comprehending complex issues.

**Working Environment**
- Ability to clearly communicate to perform essential functions.
- Regular use of standard office equipment including, but not limited to computer workstation / laptop (keyboard, monitor, mouse), printer, fax, copier, and telephone.

Assistant to the Director will work primarily out of the Media and Immersive eXperience (MIX) Center in downtown Mesa, AZ although a hybrid of remote and in-person may be possible. Some travel to other ASU campuses may also be

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