Project Associate

3 weeks ago

Miami, United States Royal Caribbean Group Full time

**Journey with us **Combine your career goals and sense of adventure by joining our exciting team of employees Royal Caribbean Group is pleased to offer a competitive compensation & benefits package and excellent career development opportunities each offering unique ways to explore the world

**Position Summary**:
This incumbent is responsible for project management support by assisting multiple Project Managers in the coordination and management of key functions of development and execution of Newbuilds and Revitalization Projects This position is a key player in consulting with the department’s clients (Brands PDT Finance Design Operations Ship Mission Control etc) to gather analyze organize and present to Project Managers critical information required to ensure successful and efficient project management process This position will also develop strong relationships with external partners such as trade partners and external consultants The Newbuild Project Specialist will be responsible for communication and support of strategic alignment between segments of the entire global corporation to achieve program targets and timelines by driving processes initiatives facilitating information and planning Manage all aspects of project coordination including planning tracking and status reporting

**Essential Duties and Responsibilities**:
Project management coordination and support the development tracking/monitoring and reporting of several small medium
- large size projects Administrates team meetings (attendees agenda
and official minutes) and drafts reporting of project status for executive review
- Provide input on project planning methods and tool usage to project participants to standardized reporting methodologies Plans coordinates and structures project management workshops ensuring clear objectives are established stakeholder involvement is secured
and agreed-upon deliverables are met Develops a strong knowledge of all tools and resources used by the department; including but not limited to: video conference conference calls conference room technology tablets & computers document sharing etc Helps to teach others to use these tools; as well as
uses knowledge to set up meetings & events Responsible for all presentation documents required by the department in support of project management meetings and status reporting Will be responsible to distribute drafts and collect information from multiple departments and external suppliers
analyze and organize this into a clear and meaningful presentation under the guidance of the Project Managers Assist in setting up maintaining and supporting access to the department web-based document management system Sharepoint and DocuSign
as required by Project Managers
- Expert in the department of I95 project management tools and responsible for making sure all project stakeholders are using the systems properly
- Communicates effectively with outside vendors/contractors to ensure contracted deliverables are met in a timely fashion
- Provides assistance in special projects and assignments as directed by the project managers Supports project teams in collection of quantitative/qualitative statistics performs basic numerical analysis (financial
statistical) Consolidates meeting minutes and structures them into actionable items and deliverables Helps to update and maintain project/program action logs Periodically follow up with action item owners ensuring their signed commitments
to evaluate current progress and drive tasks to completion Supports project teams in collection of quantitative/qualitative statistics performs basic numerical analysis (financial
statistical) Performs other duties as required This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position
Employees will be required to perform any other job-related duties assigned by their supervisor or management

**Qualifications Knowledge & Skills**:
Bachelor’s degree or equivalent in Business Administration
- Industrial Engineering or similar field required
- 2-4 of experience in projects administration required 3 years in an office administration required
environment is
- Cruise industry experience preferred
- Equivalent combinations of education and experience may be considered Solid written and verbal communication skills a must
Clear and precise communication at all levels of the organization essential Knowledge of effective communication for providing customer and personal service to internal and external groups such as shipyards vendors customers Revenue Management Marketing Groups/Sales Corporate Communications Operations Safety Security
Medical & Public Health and international site offices Excellent interpersonal skills
proposals and performance
- Ability to multi-task in a fast-paced environment Ability to define problems collect data establish facts and draw valid conclusionsAbility to read analyze and interpret contracts proce

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