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Human Resources Assistant

3 months ago

Bronx, United States The Parkchester North Condominium Full time

**PARKCHESTER NORTH CONDOMINIUM**

**JOB TITLE**:HUMAN RESOURCES ASSISTANT / SAFETY COORDINATOR

**LOCATION**: Parkchester North Condominium Management Office

**DEPARTMENT/DIVISION**: Management

**FLSA STATUS**: Exempt

**SUMMARY/OBJECTIVE**:
Reporting directly to the Director of Human Resources, the Human Resources Assistant / Safety Coordinator is responsible for performing HR related duties on a professional and confidential level. The Human Resources Assistant/Safety Coordinator will provide support in all Safety and HR areas - ADP HRIS maintenance, Employee Relations/Conflict Resolution, New Hire Orientation, Employee On-boarding, Staff OSHA training and licenses, Recruitment management. However, other responsibilities include but not limited to the following:
**RESPONSIBILITIES**:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Provides assistance with day-to-day benefits administration
- Creates and maintains department records ensuring compliance, accuracy and confidentiality
- Processes worker's compensation claims and maintains OSHA 300 Log
- Processes FMLA and disability claims
- Assists in ACA annual reporting
- Maintains personnel records and files
- Assists in HR department compliance audits as necessary
- Recruitment of talented personnel from job posting, interviews to hiring
- Assists with maintaining accuracy with personnel data in the ADP Workforce Now HRIS
- Maintains compliance with Federal, State, and Local regulations concerning employment
- Ensures compliance regarding all employment practices: selection processes, I-9 reporting, record keeping, EEOC compliance and reporting, and file management
- Develop and administer employee trainings to ensure annual compliance
- Annually review written Safety Programs as well as trainings to ensure Safety compliance with OSHA regulations.
- Administer and communicate employment policies, procedures, and programs
- Administer, identify, and evaluate hazardous conditions and practices in the workplace.
- Survey to identify and evaluate occupational health, safety, and environmental conditions.
- Conduct and coordinate on-site inspections to audit physical conditions and safe work practices.
- Provide advice and counsel concerning all city, state, and federal compliance regulations.
- Obtain and maintain OSHA 30 accreditation.
- Maintain records of all Safety Programs, meetings minutes and audit reports.
- Performs other duties as required and assigned.
- Recommends engineering and administrative controls, and/or personal protective equipment
- Oversees general inspection, maintenance, testing, and validation of safety equipment
- Serves as first point of contact for work-related injuries
- Provides training and maintains training records relating to environmental health and safety to staff, Regional HR Director and Workers Compensation broker
- Participates in emergency management planning, implementation, and response
- Serves on committees relating to environmental health and safety
- Manage and implement vehicle safety programs
- Evaluate practices, procedures on site to assess risk and adherence to the law
- Ensure required health compliance training for all staff, is provided
- Order and distribute supplies (PPE, disinfectants, etc.)
- Lead COVID-19 health and safety planning in the workplace according to legal guidelines
- Work with departments to implement social distancing protocols for office/workspaces
- Stay current on new developments in health and safety to improve quality and efficacy

Participate in developing incident reporting, escalation procedures and problem-solving including root cause analysis, trend analyses and corrective actions to determine where the organization spends its time with the goal of attacking the bottom of the safety pyramid before issues escalate

**CORE COMPETENCIES**:

- Ability to manage multiple projects, prioritize and meet deadlines in a fast-paced environment
- Excellent interpersonal and communication skills, with demonstrated ability to speak and write clearly
- Excellent organization, time management, and follow-up skills
- Acute attention to detail
- Highly proficient with MS Office and ADP-HRIS
- Demonstrated ability to be self-directed and take initiative
- Demonstrated ability to maintain professionalism and confidentiality
- Ability to exercise effective judgment, sensitivity, creativity to changing needs and situations
- Ability to establish and maintain healthy working relationships with people throughout the course of work

**SKILLS AND QUALIFICATIONS**:

- Required proficiency, knowledge, and experience in all HR processes: selection and employment (sourcing strategies, interviewing skills, employment laws, recruiting, onboarding), employee relations, compensation, benefits administration, workers compensation, and talent management
- Excellent interpersonal skills, including leadership, influencing, and relationship-bu