Property Manager/ Property Manager

3 weeks ago

Crown Point, United States FountainView apartments, Crown Point, Indiana Full time

The **Property Manager/leasing agent/** is responsible for all activities related to apartment rentals,

**General statement**

This is a property management position.

We are looking for someone with a positive attitude; friendly, sales-oriented and current computer skills.

We can provide on site apartment compensation

We can be somewhat flexible on days and times

Rate per hour is pending experience

You would be managing the building needs and tenants of 192 units, leasing, and lease extensions and to adjust market prices

Basic Accounting
- Such as Accounts Receivable, rent collections, and distributions of late payment notices. Knowledge of quickbooks on line. Work with corporate and accountants

Must be reasonably computer proficient and current in all basic computer programs :Excel and Word, Quickbooks on line,

**job tasks**:

- Collect rent and account for monies collected: rent rolls
- Prepare bank deposits.
- Ensure timely collection of subsidy and tenant receivables.
- Enter payments
- maintain tenant rent rolls/payment, expiration of lease and renewals,
- Ensure that all rents are collected when due, and posted in a timely manner.
- Answer telephones.
- Sort, distribute, open and answer mail daily.
- Maintain files, records, rental agreements and other documents.

*
- **Coordinate and interact and complete with staff and tenants**
- Schedule maintenance repairs, generate completed work orders and follow-ups,.

Resident move-in/move-out and unit inspections. Ability to prioritize workload in order to complete various reports on a timely basis.

Secure bids for comparative pricing: example: carpet, painting, maintenance repairs, snow removal, lawn cutting, cleaning. Ability to perform move-out and final inspections of apartments, which includes climbing stairs; walking.

Ability to determine necessary repairs and replacements and determine appropriate charges for resident damages.

Record daily record

Inspect vacancies, record conditions:,

Coordinate and schedule vendors and maintenance for repairs and schedule rent ready.

Photograph and keep file folder on each unit

Secure photographs of all work completed daily and any work going out to bid

Perform yearly inspections of all apartments

Provide notices to buildings

**Job Expectations**:

- Strong written and verbal communication skills
- Able to communication effectively over the phone

interact courtesy with corporate, and interact courtesy with tenants

Ability to effectively and professionally communicate both orally and in writing.

Proficient in the use of computer software, Excel, work and QuickBooks on line,

Maintaining a professional appearance as a company representative, demonstrating sound judgment

**RESPONSIBILITIES**:
Show apartments, arrange for appointment arrange showing after hours and on Saturday.

Maintain records of vacancies.

Maintain vacancies reports weekly.

Compare market rates on competitive apartment communities, every three months.

Maintain inventory and organization of office supplies.

Develop and maintain good personal relationships with tenants.

Develop and maintain good personal relationships with vendors.

Follow through on all reasonable requests

Coordinate and schedule any repair requests with tenant and maintenance

Record in call book..secure permission to enter

Secure call book sheets returned with who and what was done by whom

Followup one week later on completion verify task

.LEASING AND MARKETING

fill out all forms and forms

Give out brochures, floor plans, prices and all other marketing materials to prospective tenants.

Collect deposits and fees, record on rent rolls

Check credit reports on new applicants.

Fill out lease, schedule lease signing and meet with new tenant to explain

Secure move in inspections and records on rent rolls

**move out inspections/policy**

Inspect with tenant, secure a signed move out inspection

Coordinate move out inspections and security deposit refunds, list damages within 45 days.

Approximate cost of repairs

Get forwarding address.

All records, rent rolls, checks, deposit slips with totals, by name, amount, and building, a listing of delinquent pays, a list of move outs and move ins, and a total listing of vacancies with condition status is due to management on the 10th of each month.

A printout of quickbooks monthly ledger and credit cards and bank statements

**Billing**

On the 12th and the 28th, write out checks for billing.

Coordinate receipts to billing, check inventory against billing.

Contact vendor for clarification.

Coordinate files on vendors, addresses, phone numbers, product classification, price sheets, and bids.

Maintain files of paid bills and current invoices

Scan into computer paid invoices

Process service request to vendors

Maintain records on computers.

At this time check processing on a computer is adequate.

Coordinate records with accountant, and corporate

Process payroll time cards

Secure vendor insurance verific

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