Catering Operations Coordinator

3 weeks ago

Boston, United States Legends Attractions Full time

**LEGENDS**

**FOR ATTRACTIONS**

Global Attractions is a natural progression from Legends 360-degree platform for success. Our unrivaled guest experience and deeply researched sales and planning methodologies give us an edge. Legends currently operates 10+ attractions around the globe. We bring together some of the brightest experiential and attraction masterminds around the globe to ensure each brilliant idea is regionally relevant and destined to dazzle, delight and drive a steady stream of diverse visitors.
- Custom narratives to guide the journey, delivered to deeply engage distinct visitor groups
- Bold and dramatic design to push the envelope on the physical space and inspire awe and wonder
- Re-imagined dining experiences to delight local foodies
- Leading-edge technology and innovation to drive interactivity and create fully immersive experiences

Legends manages all operations across ticketing, special events, sponsorship food and beverage and retail for Attractions partners.

**VIEW BOSTON**

**THE ROLE***

Reporting to the Catering Manager, the Catering Operations Coordinator plays a key role in ensuring the smooth execution of catering events and operations. This position involves coordinating with various teams and departments to ensure that all aspects of catering operations, from planning to execution, meet the highest standards of quality and efficiency.

**ESSENTIAL FUNCTIONS**
- Collaborate with Catering Manager and event clients to understand their event requirements, including menu selection, dietary restrictions, and special requests.
- Coordinate with internal teams, such as culinary, operations, IT/AV and event sales to ensure seamless event planning and execution.
- Schedule and oversee event setup with Catering Manager, including equipment rentals, décor arrangements, and staffing requirements.
- Assist Catering Manager with menu development, and customization based on client preferences, seasonal trends, dietary preferences, and culinary innovations to enhance menu offerings.
- Coordinate logistics for catering events including equipment set up, elevator operations, and venue coordination.
- Ensure timely delivery and setup of catering equipment, food, and beverages.
- Assist with inventory management, including ordering supplies for events, tracking inventory levels, and managing vendor relationships.
- Assist Catering Manager with training and supervising catering staff, including catering servers, bartenders, and kitchen staff.
- Provide ongoing coaching and feedback to ensure high quality service and adherence to events operational standards.
- Assist Catering manager with development and implementation of event staffing schedules to meet the demands of catering events while optimizing labor costs.
- In partnership with the Catering Manager, serve as the primary point of contact for events clients throughout the catering process, addressing questions or concerns, resolving issues, and ensuring client satisfaction.
- Effectively communicate with catering manager and event sales team to ensure all applicable information is conveyed on BEO and with event client.
- Build and maintain strong relationships with event clients, vendors, and partners to foster repeat business and referrals.
- Ensure compliance with food safety regulations, health codes, and licensing requirements at all times.
- Partner with Catering Manager to implement and enforce standard operating procedures (SOP’s) to maintain steps of service, cleanliness, and safety standards in catering operations.
- Ensures all payments are received and responsible for reaching out to guests with outstanding balances.
- Perform other duties as assigned by View Boston management team.

QUALIFICATIONS
- Bachelor’s degree in hospitality management, Culinary Arts, or related field preferred.
- Proven experience in catering operations, event planning, or hospitality management.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Excellent communication and interpersonal skills, with a customer-focused approach.
- Proficiency in MS Office and catering software, TripleSeat.
- Ability to work flexible hours, including evenings, weekends, holidays as required.
- Certificate in Food Safety (ServSafe) is a plus.

**COMPENSATION**:
Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

**WORKING CONDITIONS**:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, talk, hear; use hands, and handle controls. The employee frequently is required to reach with hands and arms. The employee is required to stand, walk, and stoop. Specific vision abilities required by this job include close

  • Catering Director

    2 weeks ago

    Boston, United States Restaurant Associates Full time

    Working as the Catering Director for R/A at Harvard Medical School, you have the responsibility for the successful execution of the catering department overseeing the campus and conference center operations. Along with a catering staff, you will ensure the success of events of all types ranging from basic continental breakfasts for 10 to our annual...

  • Catering Director

    2 weeks ago

    Boston, United States Restaurant Associates Full time

    Working as the Catering Director for R/A at Harvard Medical School, you have the responsibility for the successful execution of the catering department overseeing the campus and conference center operations. Along with a catering staff, you will ensure the success of events of all types ranging from basic continental breakfasts for 10 to our annual...

  • Catering Chef

    2 hours ago

    Boston, United States Fresh City Kitchen Full time

    Description Position Overview: As a Catering Prep & Events Chef, you will play a crucial role in the execution of our culinary vision for events of all sizes. You will work closely with our culinary team to prepare high-quality dishes, coordinate event logistics, and ensure seamless execution on-site. From menu planning to final presentation, your attention...

  • Catering Sales Manager

    2 days ago

    Boston, Massachusetts, United States Battery Wharf Hotel Full time

    Solicit, book, plan and coordinate meetings/functions while maximizing the banquet space to meet/exceed sales goals. Utilize prospecting skills and strong business sense to consistently exceed catering revenue goals with a focus on the social catering market. Report all Catering activities to Director of Sales. Enliven the Westmont and Battery Wharf Hotel...

  • Catering & Conference Services Coordinator

    2 weeks ago

    Boston, United States Omni Hotels Full time

    Location: The 1,054-room Omni Boston Hotel at the Seaport is the newest luxury hotel in the City of Boston, and the most significant hotel project in the city for the last forty years. The property features seven outlets for drinking and dining, a signature spa, fitness center, and rooftop pool. It boasts more than 100,000 square feet of meeting and event...

  • Catering Manager

    1 month ago

    Boston, United States Restaurant Associates Full time

    The Catering Manager is responsible for the successful execution of all catering events. This position supervises the sales and event order communications, scheduling and training of service staff, planning, delivery, set up, clean up, and proper invoicing for all daily events.Key Responsibilities:Daily OperationsSupervision and Staff DevelopmentCulinary...

  • Catering Manager

    4 weeks ago

    Boston, United States Restaurant Associates Full time

    The Catering Manager is responsible for the successful execution of all catering events. This position supervises the sales and event order communications, scheduling and training of service staff, planning, delivery, set up, clean up, and proper invoicing for all daily events.Key Responsibilities:Daily OperationsSupervision and Staff DevelopmentCulinary...

  • Catering & Conference Services Coordinator

    3 weeks ago

    Boston, Massachusetts, United States Omni Hotels & Resorts Full time

    Location:   The 1,054-room Omni Boston Hotel at the Seaport is the newest luxury hotel in the City of Boston, and the most significant hotel project in the city for the last forty years. The property features seven outlets for drinking and dining, a signature spa, fitness center, and rooftop pool. It boasts more than 100,000 square feet of meeting and...

  • Catering Event Sales Assistant

    6 days ago

    Boston, United States Gourmet Caterers, Inc. Full time

    Job DescriptionJob DescriptionGourmet CaterersProminent Boston catering company looking for a Sales Assistant to support the catering sales and operations team at the JFK Presidential Library & Museum. We are seeking an energetic, creative and devoted professional with superior attention to detail to join our successful team. Candidates should have...

  • Catering & Convention Services Manager OEM

    2 days ago

    Boston, United States The Dagny Full time

    Job Summary: The Convention Services/Catering Manager is responsible for attainment of assigned catering/food and beverage sales goals tied to the overall performance of the hotel. The individual will be responsible for effectively servicing clients/groups and maintaining the contracted food and beverage minimum. The Convention Services/Catering Manager will...

  • Director of Catering

    4 weeks ago

    Boston, Massachusetts, United States Sage Hospitality Full time

    Why us?: At Hotel Commonwealth, in the heart of Fenway, we begin with a simple premise. We take cues from each guest to help define how we can be distinctly ‘of service’ to them – it’s a guest-changing philosophy that doesn’t live in a manual, but rather within the DNA of our brand. Unscripted hospitality plays out daily in all we do. It empowers...

  • Operations Assistant

    3 weeks ago

    Boston, United States Soft-World Full time

    Job Title: Operations Assistant Job Location: Boston MA 02118 On-site Requirements: Equipment maintenance Facility maintenance Operations/scheduling Job Description: The Operations Assistant is responsible for the proper operating environment of the technical and facilities areas of WBUR. This position ensures that proper service and maintenance procedures...

  • Operations Assistant

    2 weeks ago

    Boston, United States Softworld, a Kelly Company Full time

    Job Title: Operations AssistantJob Location: Boston MA 02118On-site Requirements:Equipment maintenanceFacility maintenanceOperations/schedulingJob Description:The Operations Assistant is responsible for the proper operating environment of the technical and facilities areas of WBUR.This position ensures that proper service and maintenance procedures are...

  • Operations Assistant

    3 weeks ago

    Boston, United States Softworld, a Kelly Company Full time

    Job Title: Operations AssistantJob Location: Boston MA 02118On-site Requirements:Equipment maintenanceFacility maintenanceOperations/schedulingJob Description:The Operations Assistant is responsible for the proper operating environment of the technical and facilities areas of WBUR.This position ensures that proper service and maintenance procedures are...

  • Operations Assistant

    5 days ago

    Boston, United States Softworld, a Kelly Company Full time

    Job Title: Operations AssistantJob Location: Boston MA 02118On-site Requirements:Equipment maintenanceFacility maintenanceOperations/schedulingJob Description:The Operations Assistant is responsible for the proper operating environment of the technical and facilities areas of WBUR.This position ensures that proper service and maintenance procedures are...

  • Sales Coordinator

    5 days ago

    Boston, United States Claremont Full time

    Description Claremont Companies is looking to add a Sales Coordinator to our team in Needham, Massachusetts! As a Sales Coordinator, you will assist the Director of Sales with coordinating, selling and setting up meeting spaces. This is a dynamic role that can help propel your career in the hospitality industry! DUTIES AND RESPONSIBILITIES: Establish and...

  • Sales Coordinator

    2 weeks ago

    Boston, United States Claremont Full time

    Description Claremont Companies is looking to add a Sales Coordinator to our team in Needham, Massachusetts! As a Sales Coordinator, you will assist the Director of Sales with coordinating, selling and setting up meeting spaces. This is a dynamic role that can help propel your career in the hospitality industry! DUTIES AND RESPONSIBILITIES: Establish and...

  • Sales Operations Coordinator

    1 month ago

    Boston, United States Mosaic Full time

    **Sales Operations Coordinator** **Description** **Sales Operations Coordinator** **Job Overview**: **Key Responsibilities**: - Sample Ordering and Procurement: - Collaborate with sales, marketing, and product teams to understand sample requirements for different campaigns, events, and business initiatives. - Work with suppliers to ensure timely...

  • Operations Coordinator

    3 weeks ago

    Boston, United States Richemont Full time

    At Cartier North America, we are proud to employ talent from many different backgrounds, experiences, and identities. We believe that when diversity and inclusion are fully embraced and empowered, creativity and knowledge emerge to deliver excellence. We continue to work towards creating a workforce that represents the diversity of our clients and our...

  • Sales Operations Coordinator

    6 days ago

    Boston, United States C3 Industries Full time

    **JOB SUMMARY**: The Sales Operations Coordinator is at the core of C3's wholesale business, helping drive 3rd party revenue through the daily execution of tasks that support our sales teams across markets. As Sales Ops coordinator you will ensure that orders are submitted accurately, you will coordinate delivery with packaging and fulfilment, and you will...