Administrative Assistant

3 weeks ago

San Francisco, United States University of California San Francisco Full time

Under the guidance and supervision of the program manager the Administrative Assistant will provide administrative support to the UCSF Public Psychiatry Fellowship and DPH Public Psychiatry Administrative Fellowship. The incumbent will assist with fellowship recruitment and onboarding, as well as scheduling and coordinating the weekly fellowship didactics; quarterly workshops, as well as, organizing various field trips throughout the year. The incumbent will assist with maintaining placement site contracts, Memorandum of Understanding, and Plan of Actions, as well as, assisting with gathering and analyzing multiple budgets for the fellowship. The incumbent will organize and plan various fellowship events; coordinate space and IT needs; and maintain the fellowship website and collaborative learning environment. The Administrative Assistant will serve as the primary liaison for PPF faculty, fellows, SFDPH partners, and clinic sites.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

**Department Description**
- ZSFG is dedicated to providing services that integrates medical, psychiatric, and addiction treatment. ZSFG is the largest provider of acute psychiatric care and the only San Francisco provider of psychiatric emergency care.**Required Qualifications**
- Bachelor's degree in related area and one year of expeience or equivalent experience / training.
- Solid communication and interpersonal skills to communicate effectively with all levels of faculty and staff verbally and in writing.
- Solid organizational skills and ability to multi-task with demanding timeframes.
- Ability to use sound judgment in responding to issues and concerns.
- Ability to use discretion and maintain confidentiality.

**Preferred Qualifications**
- Experience using UCSF internal systems.

**About UCSF**
- The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

**Pride Values**
- In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
- Join us to find a rewarding career contributing to improving healthcare worldwide.

**Equal Employment Opportunity**
- The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

**Organization**
- Campus

**Job Code and Payroll Title**
- 004263 ADMIN OFCR 2 CX

**Job Category**
- Administrative Support, Professional (Non-Clinical), Professional and Managerial

**Bargaining Unit**
- Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

**Employee Class**
- Career

**Percentage**
- 100%

**Location**
- Flexible (combination of onsite and remote work), Pritzker Psychiatry Building (SF)

**Shift**
- Days

**Shift Length**
- 8 Hours

**Additional Shift Details**
- M-F, 8:30-5pm

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