Administrative Assistant

2 weeks ago

Southington, United States Infinity Music Therapy Services Full time

Are you an energetic professional who thrives in a team-based environment, gets satisfaction from creating procedures for organization, and loves music? Infinity Music Therapy Services is seeking an administrative assistant to join our team; we are looking for the “glue” that will hold us together behind the scenes. This position is perfect for parents who are seeking a flexible work environment.
- Start Date_

Approximately June 1, 2024

Applications accepted until May 15, interviews conducted shortly after
- Location_

Infinity Music Therapy Services

196 Queen Street

Southington, CT 06489
- Required Qualifications:_
- Basic use of Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong time management skills and ability to prioritize assignments
- Detail oriented
- Basic Math Skills
- Respect for individuals with disabilities
- Initiative in problem solving
- Strong written and spoken English
- Live in Connecticut or be willing to relocate
- Experience with basic office tasks (ex. filing, typing, scanning, etc.)
- Reliable transportation
- Ability to commit for a minimum of 1 year (we are looking for long-term team members)
- We definitely want to hear from you if you have the following skills/ experience:_
- Minimum of one (1) year experience in an administrative assistant/ office position
- Experience in a healthcare setting
- Experience using QuickBooks Online billing
- Experience working with individuals with disabilities
- Background in music
- Basic use of Canva (or related program)
- Spanish speaking
- Experience using Sortly
- Hours_
- Tuesdays _

9:00am-12:00pm (required)

12:30pm-2:30pm

=5hrs
- Wednesdays _

9:00am-12:00pm

12:30pm-4:00pm

=6.5hrs
- Fridays_

10:00am-12:00pm

12:30pm-2:00pm

=3.5hrs

Up to four (4) hours will be worked on the 10th of each month to finalize billing, regardless of the day it falls on, including weekends. These hours may be able to be completed from home or fulfilled in part prior to the 10th.

Please note that during orientation, an alternate schedule will be provided to allow for opportunities to train with members of the team, observe music therapy sessions, and participate in in-person and virtual trainings.
- Location_

This position is based in our Southington clinic. Minimal travel is required. Travel is intermittently required to pick up office supplies, drop items at the post office, make bank deposits, etc.
- Wages_

This position is paid on an hourly basis. During orientation for up to the first ninety (90) days of hire, this position will be paid $16.50/hour. Upon completing orientation, this position will increase to $17.00/hour. Merit bonuses are paid for stellar work and dedication to the practice.
- Responsibilities_
- Billing: creating invoices, entering payments, etc.
- Customer relations: phone calls, intake documents, billing, scheduling, etc.
- Office tasks: filing, scanning, laminating, etc.
- Office maintenance: sweeping, mopping, dusting, etc.
- Team support: checking in/out materials, creating visual aids, etc.
- Repair maintenance: scheduling HVAC inspections, piano tunings, etc.
- Community activities: bank deposits, purchasing office materials, post office, etc.
- Team meetings: setting up meetings, taking down action steps, auditing basic records
- Creative expression: designing bulletin board, decorating for holidays
- Benefits_

Flexible work schedule with opportunities to work from home, modify work schedule based on family and personal needs, etc.

Worker’s Compensation Insurance

Direct Deposit

Free coffee/tea at the clinic

Paid Time Off

15% discount on music lessons for self or immediate family

Yearly Spa Day

Paid Mileage

Opportunities for merit bonuses

Gusto Wallet
- To apply_
- Cover letter detailing why you are interested in the position, your general availability, and your available start date
- Your resume

**Are you able to teach music lessons or provide early childhood music enrichment programs? Additional hours may be available**

**Job Type**: Part-time

Pay: $16.50 - $17.00 per hour

Expected hours: 15 - 20 per week

**Benefits**:

- Employee discount
- Flexible schedule
- Paid time off

Schedule:

- 4 hour shift
- 8 hour shift
- Day shift
- Monday to Friday
- Morning shift
- Weekends as needed

Application Question(s):

- Do you read sheet music?
- Do you know the names of various percussion instruments?

**Language**:

- English (required)
- Spanish (preferred)

Work Location: In person

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