Manager Ii, Contract and Compliance
3 weeks ago
**SUMMARY**:
**PURPOSE OF POSITION**
The Manager II, Contract & Compliance, will perform highly complex work for the procurement of major capital and rehabilitation projects, rolling stock, professional services, materials and equipment, construction, and information technology. The obligation of individual contracts may range from thousands to millions of dollars, and individual contracts may include multiple programs and levels of service and may involve, as a basis for reimbursement, fee-for-service, actual cost, or negotiated rate.
**SUPERVISION EXERCISED AND RECEIVED**
- Receives oversight from Director or Executive roles
- This position is responsible for managing and monitoring work performance for a group of employees
**ESSENTIAL DUTIES AND RESPONSIBILITIES**:
**_The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities._**
- Manage teams of buyers and contract and compliance administrators in a variety of procurement and contract administration activities.
- Perform highly complex work for the procurement of major capital projects and Construction projects.
- Participate as a member of committees and teams to discuss procurement planning as necessary to develop procurement and project strategies and ensure funding availability.
- Develop an understanding of internal customers' goals, schedules, and budgets for projects and provide strategic consultation to benefit both the project and the agency.
- Assist project managers in establishing contractor performance evaluation criteria and assist project managers in monitoring their performance.
- Organize, direct, and lead negotiating teams in evaluating and negotiating contracts.
- Participate in the review of contract award letters and notices.
- Review bids and proposals and evaluate recommendations made by buyers and contract administrators.
- Perform quality control and conformity checks for the direct reports' activities.
- Review all related requisitions for funds availability and proper budget coding.
- Develop and present training sessions for SCRRA staff, industry, and other organizations on procurement policies and procedures.
- Enforce county, state, and federal regulations, laws, and ordinances and recommend corrective actions in cases of non-compliance. These include laws and regulations related to small and disadvantaged business participation.
- Act as a liaison between vendors and department users to develop compromises and resolve contractual problems or complaints.
- Participate in developing strategies designed to keep projects on schedule and avoid claims such as damage assessment and effect on time schedules.
- Work with the Legal Department and Protest Officer to evaluate merits of protests and make protest recommendations.
- Assist the Director on matters necessary to recommend award, termination for convenience, non-performance, or other dispute resolution arising from non-compliance or breach of contract.
- Participate with SCRRA staff in reviewing contract administration and procurement processes.
- Assist with preparing complex contract amendments, revisions, terminations, and closeouts in situations where procedures may not be prescribed or well-defined.
- Present items to the SCRRA Board of Directors, Member Agencies, and other key stakeholders when required.
- Drive process improvement within the department by recommending procedural changes (if needed), ensure team is following standardized processes, and provide training.
- Provide leadership, employee development, and training for the team.
- Hold regular staff meetings and one-on-ones with employees on the team.
- Perform other related duties as assigned.
**MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS**:
**Education and Experience**
- Bachelor's degree in Public Administration, Business, or related field.
- A minimum of seven (7) years of progressively responsible work experience in the procurement function, contract administration, and supply chain, preferably in public transportation, railroad, or manufacturing industry.
- A minimum of three (3) years of work experience supervising staff performing procurement or contract administration.
- A combination of training, with a minimum of an Associate Degree and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience.
- A valid Class "C" California driver's license with a satisfactory driving record of no more than three moving violations and no DUI's within the last three years.
**PREFERRED QUALIFICATIONS**
- Procurement experience in the public sector
- Familiarity with Davis-Bacon requirements
- Experience with Oracle EBS platform
- Experience with Planet Bids solicitation portal
- Six Sigma Certification or Training
**Knowledge,
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