Administrative Assistant- Financial Services

1 month ago


New York, United States Veterans Sourcing Group Full time

**REQUIREMENT DETAILS**

**Job Title: Administrative Assistant
- Financial Services / Investment banking**

**Pay rate: $28.50/hr on W2**
**Location: New York, NY 10179- ONSITE**
**Duration: 4-month contract with Possible extension**

**Manager’s Notes**:

- _What will the expectation be regarding in office / work from home?_ In-office 5-days
- _What are any disqualifiers?_ No experience in Financial Services industry
- _What does a “typical” day look like in this role?_ Scheduling meetings, booking travel, processing expenses
- _What specific work experience (or skills) would stand out on a resume?_ Experience in Financial Services, longevity in prior roles.
- _Is there a possibility that the contract can be extended?_ Yes
- _Will the schedule operate outside of normal hours?_ No; standard 8-hour day with unpaid lunch break.

A successful Administrative Assistant possesses structure, attention to detail, quality focus, high energy, and flexibility to a high-paced deadline motivated organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.

**Responsibilities**:

- Maintain complex and detailed calendars.
- Screen incoming calls and determine the level of priority, while using caution in dispensing information
- Manage the coordination and logistics of both internal and external meetings.
- Arrange and coordinate complicated domestic and international travel.
- Organize all aspects for offsite conferences and external events, including catering and transportation.
- Work cooperatively with the administrative assistant’s team, in positive partnership to support each other smoothly.

**Required Qualifications, Capabilities and Skills**
- At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above.
- Advanced ability to organize.
- Tact and good judgment in confidential situations, and proven experience interacting with senior management.
- Strong interpersonal, written, and oral communication skills
- Strong proficiency in Microsoft Office
- Excellent telephone etiquette and ability to manage competing priorities (i.e., calendar management)
- Position requires 5-day in office attendance.
- College degree is a plus.

**Job Types**: Temporary, Contract

Pay: $28.50 per hour

Expected hours: 40 per week

**Benefits**:

- Dental insurance
- Health insurance

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person



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