Executive Assistant

3 weeks ago

New York, United States Financial Services, Department of Full time

Preferred Qualifications
- Excellent verbal communication, writing, and interpersonal skills.
- Demonstrated ability to navigate complex issues, problem solving in a fast-paced environment.
- Strong project management skills, including experience managing many time-sensitive, complex projects simultaneously.
- Detail-oriented with the ability to organize and prioritize tasks effectively in a fast-paced environment.
- Proficiency with Microsoft 365, WebEx, and Zoom.

Appointment method:
This is an appointment to a position in the exempt jurisdictional class. As such, the incumbent of this position would serve at the pleasure of the appointing authority.

**Duties Description**

The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system.

- Serves as the primary executive assistant to the Superintendent of the Department, working closely with members of the Department’s Executive Office;
- Builds and maintains a strong and trusted relationship with the Superintendent and senior leaders by providing trusted support;
- Provides comprehensive administrative and clerical support in a range of areas, including scheduling and calendar maintenance, prioritizing and handling of inbound and outbound communications, preparing agendas, managing catering, organization of travel, and managing expense reports;
- Serves as the first point of contact for any correspondence to or meetings with the Superintendent, representing the Department with professionalism and ensuring timely responses to inquiries;
- Reviews and drafts responses to correspondence directed to the Superintendent, ensuring pertinent matters are flagged for the Superintendent's attention;
- Collaborates with other divisions and team members to ensure seamless communication and coordination;
- Assists with special projects and research as needed; and
- Performs other duties as assigned.

**Additional Comments**

Positions located within the New York City metropolitan area, as well as Suffolk, Nassau, Rockland, and Westchester Counties, are also eligible to receive an additional $3,400 annual downstate adjustment.

Appointment to this position is pending Governor Appointment’s Office and Division of Budget approval.

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