Manager, Facilities Operations

2 weeks ago

New York, United States Building Service 32BJ Benefit Funds Full time
Job DescriptionJob Description

Job Title: Manager, Facilities Operations

Department: Facilities

Reports To: Director, Facilities

FLSA Status: Exempt


Summary:

The Facilities Operations Manager will perform varying and complex responsibilities in a high visibility, fast-paced environment to ensure accomplishment of the department’s overall mission. Primary duties include providing operational and facility support to Fund’s staff at various locations. Other broad responsibilities include interacting / working with Newmark staff.

This position requires an individual who works with considerable independence and initiative as an operations manager, exercising sound judgment in accomplishing the projects assigned. Attention to detail, accuracy, and sensitivity to confidential information in addition to written and oral communication, technical, and time management skills are necessary. Requires competency in management and personnel relations.

The Manager, Facilities Operations will report to the Director, Facilities.

Essential Duties and Responsibilities:

  • Manages and serves as point-person for all day-to-day office operations responsibilities, procedures and services including furniture, fixtures and equipment security, supplies, maintenance, installation and repairs.
  • Interacts with a diverse group of facility users, to include all levels of staff.
  • Supports facilities management, including planning and oversight of short and long-term facilities projects, liaison for building services and property management, lease management, and compliance oversight.
  • Supports and plays a critical role in safety functions including emergency preparedness, disaster recovery, business continuity and evacuation procedures and plans.
  • In conjunction with the Director, Facilities develops/monitors budgets and reports on financial information.
  • Support in expansion of KTA functionality and other technologies within the department / Funds.
  • Responsible for purchasing, tracking, and receiving supplies and equipment.
  • Ability to take initiative, operate independently.
  • Other duties as assigned.

Qualifications and Requirements

  • Bachelor's degree in related field; Certification in project management a plus.
  • 7 years progressive experience with a minimum of 3 years in a management position in a similar environment.
  • Developing and maintaining budgets.
  • Knowledge of construction and building management.
  • Reading and understanding blueprints.
  • Excellent Customer/Client/Member relations skills.
  • Outstanding work ethic and employment record (including attendance and punctuality).
  • Project management a plus.
  • Effective relationship management skills and ability to apply them across all levels within the organization.
  • Excellent communication skills both verbal and written.
  • Must demonstrate exceptional judgement with critical evaluation and analytical skills.
  • Well organized, attentive to detail, able to multitask, manage competing priorities and meet deadlines; and

Ability to take initiative and work independently, and as part of a diverse team.


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