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Human Resources Assistant

4 months ago

Arcadia, United States Methodist Hospital Full time

***
- This position performs a wide range of duties in support of various Human Resources services and programs. This position is also responsible for efficiently maintaining the electronic employee human resources file by entering new employee information as well as updates into the employee database (Scan). This position will maintain the security and integrity of the employee’s name badge system, maintain compliance with regulatory and employee specific requirements (i.e., licensures, I-9, etc.) This position will assist with special projects as needed.

**ESSENTIAL JOB FUNCTIONS AND CORE RESPONSIBILITIES**
- Ability and willingness to work with others, promotes teamwork, shows willingness to meet new situations and challenges.
- Ability to follow directions and complete assigned responsibilities on time. Follows through on assignments to successful completion.
- Accountable for maintaining a high degree of confidentiality.
- Ensures that new and existing employee files are compiled and maintained in accordance with company policies and procedures.
- Serves as a backup to enter new hire information into employee database in a timely, accurate, and efficient manner.
- Is courteous and attentive to patients, physicians, visitors, employees and any other individuals with whom they may come in contact.
- Maintains and projects Methodist Hospital and the Human Resources Department’s professional reputation.
- Receives visitors and telephone calls courteously and promptly with special attention to ensure good customer service.
- Responsible for making name badges for employees, medical staff and volunteers.
- Maintaining badge database and updating the HRIS/timeclock database when appropriate.
- Responsible for all report generation pertaining to the badge system. Maintaining badge supplies to ensure sufficient stock by reordering timely.
- Responsible for the upkeep of the electronic filing system and for reporting concerns as needed to appropriate personnel.
- Supports department personnel as needed to perform miscellaneous clerical functions and special projects as assigned.
- Responsible for notifying managers of introductory evaluations, licensure and certifications prior to expiration date.

**JOB REQUIREMENTS**

**Education**

**Minimum (required)**
- High School diploma or equivalent**Preferred (Not required)**
- Bachelor’s Degree preferred**Work Experience**

**Minimum (required)**
- Working knowledge of Microsoft Word, Excel, and PowerPoint required.**Preferred (Not required)**
- 1-year human resources experience in healthcare preferred**Licenses and Certifications**

**Minimum (required)**
- Obtain/Posses current Management of Assaultive Behavior Certification; can obtain within 6 months of hire**Preferred (Not required)**

**Required Skills, Knowledge, and Abilities (SKA’s)**
- Excellent interpersonal communication, presentation and customer service skills.
- Strong and proven typing and data entry skills with focus on accuracy and timeliness.
- Well organized with special attention to detail.
- Willingness and ability to assist and support in daily departmental duties including heavy phones and walk-ins.

At USC Arcadia Hospital every team member of our 348-bed hospital strives to provide an exceptional patient experience while exemplifying our shared values of iRAISE - Integrity, Respect, Accountability, Innovation, Safety and Excellence. We achieve this through compassionate care, creating lifelong relationships by changing the way health and healthcare are delivered in our community.

At USC Arcadia Hospital, you’ll enjoy an excellent compensation and benefits package (Medical, Dental, Vision, Retirement Savings Plan with match, Life Insurance, Flexible Spending Account, Employee Assistance Program, Tuition Reimbursement, Paid Time Off, Free On-Site Parking, Child Care, Employee Referral Bonus Program, etc.), including professional development programs, and much more.

**Living and Working in the San Gabriel Valley**:
The City of Arcadia is located in the beautiful San Gabriel Valley, which is one of the best places to live and work in California and is just 15 miles north of downtown Los Angeles. The region offers a multitude of diverse entertainment, shopping and exceptional restaurant options. The San Gabriel Valley is less than an hour away from sunny Southern California beaches, and less than two hours away from local mountain resorts like Big Bear and Lake Arrowhead.

Locally, Arcadia is a wonderful, thriving community featuring the Los Angeles County Arboretum and Botanic Gardens as well as the Santa Anita Park racetrack, and is located next to the City of Pasadena, which hosts the New Year’s Day Rose Parade and Rose Bowl game annually. The region boasts excellent public and private schools and universities close by, including Cal Tech, USC, UCLA, Cal State Northridge, Cal Poly Pomona, Azusa Pacific University and the Claremont Colleges. Arcadia was recently named “Best Pla