Assistant Director of Administration

2 weeks ago

New Haven, United States Yale University Full time

**Assistant Director of Administration**:

- Law School - Career Development Office
- 89161BR

**University Job Title**
- Assistant Director 2, Student Services

**Bargaining Unit**
- None - Not included in the union (Yale Union Group)

**Time Type**
- Full time

**Duration Type**
- Regular

**Compensation Grade**
- Administration & Operations

**Compensation Grade Profile**
- Supervisor; Senior Associate (23)

**Wage Ranges**
- Click here to see our Wage Ranges

**Searchable Job Family**
- Student Services

**Total # of hours to be worked**:

- 37.5

**Work Week**
- Standard (M-F equal number of hours per day)

**Work Location**
- Central Campus

**Worksite Address**
- 127 Wall Street
- New Haven, CT 06511

**Work Model**
- On-site

**Position Focus**:- With the Director of Recruitment and Administration, assist in the oversight of office projects with a focus on utilizing technology to increase efficiency, accuracy, and presentation; and assist with gathering and reporting summer and post-graduate employment information with an emphasis on judicial clerkship and fellowship employment. This work involves significant interaction with students and recent alumni and employers to verify data in accordance with ABA and NALP Protocols.
- Manages CDO’s Student Services Coordinator in facilitating CDO’s annual educational student programs.
- Other duties as assigned.

**Essential Duties**
- 1. Develops, implements and manages a variety of programs that provides support to, develop community among, and ensure the best possible experience for Yale students. 2. Works closely with student affairs staff throughout the university to ensure programs meet the specific needs of students. 3. Regularly assesses and identifies needs of the students and scholar community; develops programs and resources to support these needs. 4. Promotes student development through individual advising, outreach, resources, and information sessions. 5. Develops and ensures adherence to protocol for promoting and publicizing activities and programs. 6. Directs and supervises a team of fulltime staff; trains and supervises staff. 7. Serves as back-up for in-take interviews with new students and scholars, offers information and answers questions about Yale and New Haven. 8. Participates fully in and contributes to office projects, including development and maintenance of website, departmental meetings, including weekly staff meetings. 9. May perform other duties as assigned.

**Required Education and Experience**
- Minimum requirement of Bachelor’s Degree in related field and three years of related experience or an equivalent combination of education and experience.

**Required Skill/Ability 1**:

- Excellent interpersonal, written, and oral communications skills with the ability to adapt communication style and negotiate skillfully to address the needs of different audiences.

**Required Skill/Ability 2**:

- Well-developed planning, organizational, and problem-resolution skills with the ability to continually manage project expectations with team members and key stakeholders.

**Required Skill/Ability 3**:

- Ability to manage complex tasks, effective multi-tasking, flexibility, and independent problem solving to meet deadlines. Self-starter who is entrepreneurial, innovative, collaborative, and results-oriented.

**Required Skill/Ability 4**:

- Familiarity with data and statistical analysis.

**Required Skill/Ability 5**:

- Empathy, flexibility and good judgment. Ability to maintain confidential information.

**Preferred Education, Experience and Skills**:

- J.D. plus one or more years of experience in law-related position(s) OR Bachelor’s degree plus three or more years of experience in student services, or an equivalent combination of education and experience. Proven experience with databases (Salesforce), survey tools (Qualtrics), and spreadsheets (Excel) software. Proven experience with Yale University financial systems.

**Weekend Hours Required?**
- Occasional

**Evening Hours Required?**
- Occasional

**Drug Screen**
- No

**Health Screening**
- No

**Background Check Requirements**

**COVID-19 Vaccine Requirement**
- The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:**Posting Disclaimer**
- The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

**EEO Statement**:
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delinea

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