Bookkeeper & Administrative Assistant (Nonprofit

3 weeks ago


Houston, United States National Hispanic Contractors Association Full time

Job Overview:
Key Responsibilities:
1. Bookkeeping:

- Manage all aspects of the organization’s financial records using QuickBooks Online.
- Record and reconcile financial transactions including invoices, receipts, payments, and expenses.
- Prepare and process accounts payable and accounts receivable transactions in a timely manner.
- Generate financial reports such as profit and loss statements, balance sheets, and cash flow statements.
- Monitor budgetary performance and assist in financial forecasting and planning as needed.
- Ensure compliance with nonprofit accounting standards and regulatory requirements.

2. Administrative Support:

- Provide administrative assistance to support the day-to-day operations of the organization.
- Maintain organized and accurate records, both electronic and physical, related to financial and administrative activities.
- Assist with scheduling meetings, managing calendars, and coordinating logistics for events and activities.
- Collaborate with other team members to streamline processes and improve efficiency.

3. Communication and Collaboration:

- Liaise with vendors, suppliers, and service providers to manage contracts, invoices, and payments.
- Communicate effectively with staff, board members, volunteers, and external stakeholders.
- Work closely with the Executive Director and Board of Directors to support strategic initiatives and decision-making.
- Participate in meetings and provide updates on financial and administrative matters as required.

Qualifications:

- Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
- Proven experience in bookkeeping and accounting roles, preferably in a nonprofit organization or association.
- Proficiency in QuickBooks Online and Microsoft Office Suite (Word, Excel, Outlook).
- Strong attention to detail and accuracy in financial record-keeping and data entry.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong interpersonal and communication skills, both written and verbal.
- Experience with nonprofit administration, grant management, or fundraising is a plus.
- Commitment to the mission and values of the nonprofit sector.

**Benefits**:

- Competitive salary based on experience and qualifications.
- Health, dental, and vision insurance coverage.
- Retirement savings plan options.
- Paid time off and holidays.
- Opportunities for professional development and training.

**Job Types**: Full-time, Part-time, Contract, Temporary

Pay: $15.05 - $18.14 per hour

Expected hours: 25 - 40 per week

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off

Experience level:

- 3 years
- 4 years
- 5 years

Schedule:

- 8 hour shift

Supplemental pay types:

- Attendance bonus
- Bonus opportunities
- Yearly bonus

Ability to Relocate:

- Houston, TX 77093: Relocate before starting work (required)

Work Location: In person



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