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Museum Assistant

1 month ago

New Haven, United States Yale University Full time

**Museum Assistant**:

- Yale Art Gallery - Registrar
- 87897BR

**University Job Title**
- Museum Assistant 1

**Bargaining Unit**
- L34 - Local 34 (Yale Union Group)

**Time Type**
- Full time

**Duration Type**
- Fixed

**If Fixed Duration, Period**
- 2 years from date of hire

**If Fixed Duration, is continuation possible?**
- No

**Other Fixed Duration Date**
- 15-Apr-2026

**Compensation Grade**
- Labor Grade C

**Wage Ranges**
- Click here to see our Wage Ranges

**Searchable Job Family**
- Museum/Curatorial

**Total # of hours to be worked**:

- 37.5

**Work Week**
- Standard (M-F equal number of hours per day)

**Work Location**
- Central Campus

**Worksite Address**
- 1111 Chapel Street
- New Haven, CT 06510

**Work Model**
- On-site

**Position Focus**:

- Reporting to the Senior Associate Registrar, the Museum Assistant will work on an in-progress large-scale collection inventory and move. Demonstrating experience in museum registration best practices and independent initiative, the Museum Assistant, working with members of the art handling, conservation, curatorial departments, will coordinate the completion of an object inventory at one of the Gallery’s off-site storage facilities, and arrange shipments to another facility; assist with other shipping activities for the Registrar’s Office; and other registration tasks as assigned.
- Essential Duties include the following:

- Coordinate the inventory, packing, and shipping of collection objects within and between Gallery storage facilities. Inventory permanent collection objects and long-term loans prior to move. Reconcile documentation, including paper and electronic records.
- Update and delete records. Retire and create storage locations in the data management system (TMS). Prepare shipping manifests. Release and receive shipments. Other duties as assigned. The position involves working at multiple work sites within the greater New Haven area.
- Note: The Principal Responsibilities shown below are generic in nature and not necessarily representative of this position. The actual responsibilities for this position are outlined above in the Position Focus.

**Essential Duties**
- 1. Serves as source of specialized information to the public, visiting scholars, and students. Explains and describes the collection and available reference material through workshops, lectures and in response to inquiries. 2. Maintains the order of and ensures the special care, security, and proper user handling of collections and exhibits. Reconstructs, repairs, and restores art/specimens using preservation and conservation techniques. Catalogues and makes routine identifications of new acquisitions. 3. Conducts research related to the collections and exhibits. Selects art/specimens for display. Prepares collection for exhibition. May assist with installing and disassembling exhibits. 4. Composes correspondence related to the collections and exhibits. Oversees and instructs support staff. 5. May prepare budget and financial material related to particular collection. May collect specimens for use in exhibits. Performs clerical functions incidental to curatorial activities.

**Required Education and Experience**
- Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

**Required Skill/Ability 1**:

- Demonstrated experience working in a museum. Excellent interpersonal skills and the ability to work well as a team player. Ability to coordinate a team as appropriate. Work cooperatively with others and offer support in a high volume, multi-tasked, multi-location, deadline-driven environment with a large team of people.

**Required Skill/Ability 2**:

- Excellent analytical skills with the ability to be detail-oriented, accurate, thorough, recognize errors, problem-solve, remain focused, complete complex data entry, and exercise good independent judgment.

**Required Skill/Ability 3**:

- Proven record of excellent organizational skills with the ability to concentrate, remain focused, prioritize work to meet deadlines with mínimal supervision.

**Required Skill/Ability 4**:

- Ability to be reliable and dependable in attendance and punctuality, as confirmed by references.

**Required Skill/Ability 5**:

- Excellent computer skills, including demonstrated experience with relational databases (preferably TMS), as well as Microsoft Word and Excel.

**Preferred Education, Experience and Skills**:

- Demonstrated experience with art handling.

**Drug Screen**
- No

**Health Screening**
- No

**Background Check Requirements**

**COVID-19 Vaccine Requirement**
- The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these poli

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