Administrative Assistant

4 weeks ago

Perth Amboy, United States Flooring Central Full time

Position Title: Administrative Assistant

Employment Status: ☐ Temporary ☒ Full-Time ☐ Part-Time

FLSA Status: ☒ Non-Exempt ☐ Exempt

Effective Date: 05.09.2024

***
Coordinates administrative office services such as coordinating general business activities for themselves and others, appointment-setting, records control, and other administrative activities for Hamilton Street, Inc. t/a Flooring Central operating policies. Exercises independent judgment in the resolution of administrative problems.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**
The essential functions include, but are not limited to the following:

- Works with the VP of Sales to create proposals
- Request and record pricing on material for new and revised proposals
- Communicate with the warehouse manager regarding deliveries to jobs or material received
- Communicate with the purchasing manager when needed, regarding purchasing the material for jobs
- Create estimates, work orders, floor plans and pick lists with flooring measurements needed
- Manage warranty scheduling for residential jobs between the homeowner and the installer
- Coordinates and implements general office services such as appointment-setting, records control, and other administrative activities
- Communicates effectively with all departments
- Works collectively with the Project Managers and Accounting when applicable
- Locates and compiles information; formats reports, graphs, tables, records and other sources of information
- Assembles and categorizes facts and figures for written computation and calculations
- Exercises administrative judgment and assumes responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area
- Perform other duties as assigned

**MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)**
- High School Diploma or GED (Two years college or equivalent work experience preferred)
- Three years of related experience or relevant coursework
- Able to exchange non-routine information using tact and persuasion as appropriate
- Good oral and written communication skills
- Adaptable, positive attitude, and strong interpersonal skills.

**FEATURED BENEFITS**
- Medical and Dental Insurance
- 401K & Employer Match
- Paid Time Off
- Observed Company Holidays Paid

**NOTE**

The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

**PHYSICAL DEMANDS AND WORK ENVIRONMENT**
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off

Schedule:

- 8 hour shift

Work Location: In person

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