Grant and Contract Administrator
7 days ago
Department
BSD E&E - Administration
About the Department
Job Summary
The University of Chicago's Department of Ecology and Evolution is seeking a Grant and Contract Administrator to perform pre-and-post award administration, including grants, contracts, subcontracts, material transfer agreements, patents, gifts, and protocols. The successful applicant will advise the Chair, Executive Administrator, and Faculty regarding the fiscal and formal status of grants and contracts, institutional, federal, and agency policies and procedures.
**Responsibilities**:
- Assists faculty in the creation and completion of all non-science parts of the grant submission and award management.-
- Ensures all submissions align with Federal, agency, and University guidelines.- Develops a working knowledge of University policies and the fundamentals of sponsored academic research.- Partners with University Research Administration (URA) to monitor pre- Implements actions to avoid problems with proposal submissions and award management.- Proactively takes actions to correct problems according to sponsor guidelines and University policies and procedures.- Identifies and remediates deviations from established account management expectations.- Manages all close-out activities for sponsored projects, coordinating efforts between the PI, URA, and Sponsor.- Attends institutional and outside training classes that cover grant submissions, financial management, pre and post award topics, and computer training.- Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention. Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.- Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.- Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi-investigator grants. Serves as department contact for annual audits and agency site visits.- Performs other related work as needed.
Minimum Qualifications
**Education**:
Minimum requirements include a college or university degree in related field.
- Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
- Certifications:
- Preferred Qualifications
**Education**:
- Bachelor's degree.
**Experience**:
- A minimum of two years of pre award and post award grant and contract administration.
Preferred Competencies- Attention to detail and exemplary organization skills.- Ability to clearly communicate and discuss budgets and financial reports with research staff, sponsors, department, and university administrators.- Ability to manage and prioritize multiple projects/tasks simultaneously.- Maintains collaborative, team relationships with peers and colleagues in order to effectively contribute to the working groups achievement of goals, and to help foster a positive work environment.- Proactive, solution-oriented; possess exceptional communication skills and have the analytical skills necessary to review a sponsored award agreement, determine the type of award, payment terms, reporting requirements, budget limitations, and establish accordingly per departmental guidelines.- Work with various sponsors and University electronic systems.- Interpret sponsor guidelines and regulations to ensure accurate response.- Review Sponsor guidelines and manage awards in compliance with University and sponsor policies.- Customer service is a high priority of the office; maintain civility and professionalism at all times.- Excellent verbal and written communication skills.- Good negotiation skills.- Exercise sound judgment and absolute discretion regarding confidential matters with tact.
Application Documents- Resume/CV (required)- Cover Letter (required)
Job Family
Financial Management
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an
Affirmative Action/Equal Opportunity/Disabled/Veterans
and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the
University's Notice of Nondiscrimination.
Applicant Inquiry Form.
We seek
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